August 19, 2015 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

 Regular Meeting – August 19, 2015

The Mayor and the Board of Trustees of the Village of Tularosa met in a Regular Meeting on Wednesday, August 18, 2015 at 7:00 P. M. in the Court Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present:        
Mayor Ray S. Cordova
Trustee Patrick A. Garcia
Trustee Robert Sainz
Trustee Ronald S. Cooksey
Trustee John 'Ray' Telles

Also present was Village Attorney Jefferson Rhodes, Grant Coordinator Richard Gutierrez and Village Clerk Dianna Brusuelas-Guilez.

At 7:00 P. M. Mayor Ray S. Cordova asked everyone present to rise and join him in the Pledge of Allegiance and the Salute to the Flag of the State of New Mexico. 

1. Consideration of Agenda and Consent Agenda

Trustee Ronald Cooksey moved to consider the agenda and the consent agenda.  Trustee Patrick Garcia seconded the motion.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with all Board Members voting aye.

2. Unscheduled Correspondence and Public Comments

Trustee Robert Sainz requested a work session with all employees.  Trustee Sainz request was to meet with different departments and their department heads at seperate times, maybe at 30 minute intervals.  The time and date was discussed.

Trustee Patrick Garcia commended Sgt. O'Connor on his Code Enforcement regarding the weeds in our village.  Trustee Garcia also mentioned employee Nash Kowatch for taking the Kabota brush-hog and mowing the weeds all over town.

Trustee Garcia also said the Fire Department did a good job with the tree that fell on first street on Sunday when the wind blew and the rains came.  Trustee Garcia remarked that Tim Duran the Field Supervisor was also present at the site.

3. Charlie Dean-Approve Metropolitan Redevelopment Area Designation Report

Mr. Charlie Dean asked to move this item closer to item 8.

4. Approval of Resolution 2015-2016-3 desiring the services of the Southeastern NM Economic Development District & become a member of the COG

Trustee Patrick A. Garcia moved to approve Resolution 2015-2016-3 desiring the services of the Southeastern NM Economic Development District and becoming a member of the Council of Governments.  Trustee Robert Sainz seconded the motion.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried

5. Information:  Clean Up Resolution 2015-2016-4 that was approved as part of last months Final Quarter Financial Report

No action.

6. Approval of Resolution 2015-2016-5 amending Resolution 2014-2015-3 entering into a Co-Op Agreement with the NM State Highway Department in the amount of $70,960.00 (NMSHD $53,220.00 & VOT $17,740.00)

Trustee Patrick Garcia moved to approve Resolution 2015-2016-5 amending Resolution 2014-2015-3.  Trustee John Ray Telles seconded the motion.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with all members of the Board voting aye.

7. Approval of Resolution 2015-2016-6 entering into a Co-Op Agreement with the NM Department of Transportation in the amount of $74,889.00 (NMDOT $56,167.00 & VOT $18,722.00)

Trustee Robert Sainz moved to approve Resolution 2015-2016-6 entering into a Co-Op Agreement with the NM Department of Transportation.  Trustee John Ray Telles seconded the motion.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with all members of the Board voting aye.

8. Approval of Resolution 2015-2016-7 Metropolitan Redevelopment Area Designation:  Making certain findings & determinations pursuant to the MR Code & designating the Village of Tularosa a Metropolitan Redevelopment Area

Mr. Charlie Dean explained the Metropolitan Redevelopment Area Designation Report to the Mayor and the Board of Trustees.  Mr. Dean also said he read in the Alamogordo Daily News about the Red Brick Building and stated that if the village took over the building they could apply for Main Street money where the schools and the county couldn't.  Village Clerk Dianna Brusuelas-Guilez asked if it was state statute that prohibited the schools and the county from applying for that money.  Mr. Charlie Dean responded yes.

Trustee Patrick Garcia moved to approve Resolution 2015-2016-7 designating the Village of Tularosa a Metropolitan Redevelopment Area.  Trustee John Ray Telles seconded the motion.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried.

9. Approval of Resolution 2015-2016-8 Authorizing and approving submission of a completed application for financial assistance & project approval to the New Mexico Finance Authority

Trustee Patrick Garcia moved to approve Resolution 2015-2016-8 authorizing and approving the submission of the completed application for financial assistance and project approval to the New Mexico Finance Authority to include both the Economic Plan and the MRA Plan.  Trustee Robert Sainz seconded the motion.

Roll Call Vote: Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried.

10. Approval of Resolution 2015-2016-9 to correct budget adjustments made by Department of Finance for fiscal year 2014-2015

Deleted.

11. Information:  Monica Voorbach-Report of surplus sale

At the Workshop Monica Voorbach reported that the surplus sale make $1,565.00.

12. Approval of Trustee Robert Sainz as voting delegate and Trustee John 'Ray' Telles as alternate at the NMML's Annual Conference

Trustee Patrick Garcia moved to approve the appointment of Robert Sainz as the voting delegate and John Ray Telles as alternate.  Trustee Ronald Cooksey seconded the motion.

Roll Call Vote: Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with all Board Members voting aye.

13. Dianna Brusuelas-Guilez requesting to close Friday, November 27, 2015, day after Thanksgiving and Thursday, December 31, 2015, New Year's Eve, all employees will use vacation time

Trustee Ronald Cooksey moved to approve closing Friday, November 27, 2015 and Thursday, December 31, 2015 with all employees using vacation time.  Trustee John Ray Telles seconded the motion. 

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with all Board Members voting aye.

14. Fire Chief John Montoya request permission to purchase new fire truck

Fire Chief John Montoya asked permission to purchase a new fire truck explaining that the State Fire Fund has doubled it's money coming into the village since the 2nd main fire station has been built.  Fire Chief Montoya said that he has already made contact with the New Mexico Finance Authority and has been pre-approved for a loan.  Fire Chief Montoya also asked to remain high on the ICIP list to outfit the new truck when it's purchased.

Trustee Patrick Garcia moved to give permission to purchase a new fire truck as long as the payment comes from the Fire Protection Fund.  Trustee John Ray Telles seconded the motion.

Roll Call Vote: Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with all Board Members voting aye.

15. Old Business

Mr. Tim Duran, Field Supervisor, came before the Mayor and the Board as they were questioning the progress of the fire hydrant replacement schedule.  Mr. Duran said he will get parts this coming week and try to finish up.  Trustee Ronald Cooksey asked if they could turn the fire hydrant around that was placed by the Community Center Park on Bookout Road because the way it's placed it will kink the hose.  Trustee Robert Sainz said to keep up the good work.

16. New Business

Trustee John Ray Telles asked the status of the dump truck.  Mr. Rick Gutierrez said it was back at LanCon, Inc.  getting DOT ready, the DOT inspector will then inspect it and if it passes inspection then the employees can use it to take their CDL test in Las Cruces.

A question was asked on the bars for the windows at the 2nd Main Fire Station.  Fire Chief John Montoya said he was in touch with the contractor and that would start soon.

Trustee John Ray Telles asked if a sign could be placed on HiWay 70 heading west that would say trucks turning near the 2nd Main Fire Station.  Fire Chief  Montoya said he would get with Kevin Norman from the State Highway Department.

Trustee Patrick Garcia said he would get together with Fire Chief Montoya to move forward on the annexation of the property that the 2nd Main Fire Station sits on.

17. Adjourn

At 8:00 P.M. Trustee Ronald Cooksey moved to adjourn, motion was seconded by Trustee John Ray Telles.  There being no further business to come before the board the meetin was adjourned.

 

___________________________
Ray S. Cordova, Mayor

ATTEST:

__________________________________
Dianna R. Brusuelas-Guilez, Village Clerk

The written minutes are the official minutes of the meeting.  The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes.  When the minutes are approved and signed the written minutes are the official minutes of the meeting.

Minutes approved by The Board of Trustees at the Regular Meeting of September 16,  2015.