August 30, 2017 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Regular Meeting –August 30, 2017

The Mayor and the Board of Trustees of the Village of Tularosa met in a Regular Meeting on Wednesday, August 30, 2017 at 6:00 P. M. in the Court Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present:              Mayor Ray S. Cordova
                        Trustee Robert L. Sainz
                        Trustee Ray Telles
                        Trustee Deanna Montoya

Village Clerk: Monica A. Voorbach Village Attorney: Jefferson Rhodes

At 6:00 P. M. Mayor Ray S. Cordova called the meeting to order asking that all rise and join him in the Pledge of Allegiance and the Salute to the Flag of the State of New Mexico.

  1. Consideration of Agenda and Consent Agenda

 

Trustee Deanna Montoya made a motion with correction to the item #12 of the minutes to state that is was post pone.

Trustee Ray Telles made a motion to approve with correction to item #12 and move to consider the Agenda and Consent Agenda.  Trustee Patrick Garcia, seconded the motion.

Roll Call Vote:  Trustee Sainz, aye. Trustee Patrick Garcia, aye. Trustee Telles, aye.  Trustee Montoya, aye. Motion carried with all members of the board voting aye.

2.      Information:     
         Jennifer Kruger Senior Center Director – Letter of Resignation
         Rick Gutierrez, Project Coordinator – Letter of Resignation
         Ray Ramos, Water & Waste Water Plant Operator- Letter of      Resignation
              
3.      Karen Cowell, Trans-World Systems Inc. Assistance to provide the Village of Tularosa with an in-house web-based program to assist staff in collecting delinquent accounts.  Overdue water bills, possibly municipal court fines & fees, Library fines and other miscellaneous accounts receivable.

Karen Cowell, started her presentation by explaining that Transworld Systems Inc. has been in business for 47 years and founded in 1970.  They have over 30 to 35,000 clients in the US.  Karen also provided the Board with endorsement letters from former clients. The Mayor recommended to take this under advisement.  

NO ACTION:

4. Rocky Galassini, Otero Law Enforcement appreciation committee requesting a Proclamation to be read and awarded for National Thank A Police Officer Day.

Rocky Galassini, approached the Board and thanking them for the request of the Proclamation and giving her the opportunity to let them know they are appreciated and supported and loved by not only this community but by the entire nation. First of all Mrs. Galassini asked to take a moment and acknowledge the 10 fallen officers who lost their lives in Otero County in the line of duty.  Mrs Galassini
announced all 10 fallen officers.

Trustee Patrick Garcia stated that he would be very proud to read the Proclamation for National Thank A Police Officer Day.  Trustee Garcia called the Police Officers in the audience to please come up while he read the Proclamation

Trustee Ray Telles, made a motion to approve. Trustee, Robert Sainz seconded the motion

Roll Call Vote: Trustee Patrick Garcia, Aye. Trustee Robert Sainz, aye. Trustee Trustee Deanna Montoya, aye. Trustee Ray Telles, Aye. Motion carried with all members of the Board voting Aye.  

5.      Benjamin Betancur, Permission to purchase water meter for 2209 La Luz Ave. for home use.

Trustee Robert Sainz, made a motion to approve. Trustee, Deanna Montoya seconded the motion

Roll Call Vote: Trustee Patrick Garcia, Aye.  Trustee Robert Sainz, aye. Trustee Deanna Montoya, aye. Trustee Ray Telles, Aye. Motion carried with all members of the Board voting Aye.

6.      Arturo Sanchez, Jr. Requesting to authorize of issuing a Variance Order for Property 1009 Bates Lane, Tularosa, NM.

Mr. Arturo Sanchez approached the Board and explained the documents that he made available to the Board.  Attorney Jeff Rhodes requested to have an actual copy of the survey and suggested to post pone to next months regular meeting.  
 
Trustee Patrick Garcia, made a motion to  Post Pone. Trustee, Ray Telles seconded the motion 

Roll Call Vote: Trustee Patrick Garcia, Aye.  Trustee Robert Sainz, aye. Trustee Deanna Montoya, Aye. Trustee Ray Telles, Aye. Motion carried with all members of the Board voting Aye to Post Pone.

7.      Erva, Terry, Grace and Dennis Yarborough, individual family asking to repair and maintain road to drivable conditions on Foothills Road.

Dennis Yarborough, explained to the board since Foothills Road area was annexed it has not been maintained. When the rain comes it causes flooding problems.  The EMS vehicles are even having a hard time getting to their property because of the ruts on the road. The Maintenance workers had done some work on the road for them so it would be a little drivable. They had in the past hire someone to fix the pot holes at own expense. The Yarborough’s asked to come with a short solution, maintain the road. Long term solution, to get a plan and fix road.  Mayor Cordova stated he would call to county commission for some help and take field  maintenance employee out their to see what they can do.  

NO ACTION:
 
8.      Gerardo Martinez,, request title from property that was sold to Gerardo Martinez in 2014, and leave the original plans on blueprints and not allowed to move them. 

NO ACTION:

9.      Tularosa Rotary Club, Permission to block Granado St. during Tularosa Wine & Art Festival October 13th, 14th, and 15th , 2017  

Trustee, Patrick Garcia made a motion to approve. Trustee, Ray Telles seconded the motion.
 
Roll Call Vote:  Trustee Patrick Garcia, Aye. Trustee Robert Sainz, Aye.  Trustee Deanna Montoya, Aye. Trustee Ray Telles, Aye. Motion carried with all members of the Board voting Aye.

10.    Jennifer Gruger requesting to close Granado Street October 28, 2017 for Halloween on Granado annual event. 

Trustee, Robert Sainz made a motion to approve.  Trustee, Patrick Garcia seconded the motion.

Roll Call Vote:  Trustee Patrick Garcia, Aye. Trustee Deanna Montoya, Aye. Trustee Robert Sainz, Aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting aye

11.    Michael Gruger requesting to support a work order to change every yield sign in East/West directions along 2nd street between Central and Higuera.   

Michael Gruger explained their had been 5 crashes  on 2nd Street and needs those yield signs to change to stop signs.  

Trustee, Robert Sainz made a motion to approve.  Trustee, Ray Telles seconded the motion.

Roll Call Vote:  Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye, Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting aye

12.    Monica Voorbach, approval of Opens Meetings Act Resolution No. 2017-2018-08.  

Trustee Deanna Montoya made a motion to approve. Trustee, Patrick Garcia seconded the motion. 

Roll Call Vote:  Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

13.    Monica Voorbach, approval of Resolution 2017-18-09 designating official Custodian of Public Records.

Trustee Patrick Garcia, made a motion to approve. Trustee, Deanna Montoya seconded the motion. 
 
Roll Call Vote:  Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, aye.  Motion carried with all members of the Board voting Aye

14. Approval of Resolution No. 2017-18-10 authorizing the execution and delivery of a Local Government Planning Grant Agreement between the NM Finance Authority and The Village of Tularosa.

 Trustee Ray Telles, made a motion to approve. Trustee, Trustee Deanna Montoya seconded the motion. 

Roll Call Vote: Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye  

15. Approval of Certificate of Grantee Planning Grant Agreement of 50,000 between the Village of Tularosa and NM Finance Authority No. 3482-PG.

Trustee Robert Sainz, made a motion to approve. Trustee Patrick Garcia seconded the motion. 

Roll Call Vote:  Trustee Patrick Garcia, aye.  Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye.

16.   Jennifer Gruger, Approval of hiring Nancy O'Neil as Temporary driver form August 24, 2017 to February 22, 2018 @ $8.50 hr. with not more than 35 hours per week.  Per Chapter II, Section 20.01 Paragraph E of the Village of Tularosa Employee Personnel Policy.              

Trustee Patrick Garcia, made a motion to approve. Trustee Ray Telles seconded the motion.  

Roll Call Vote: Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

17.  Jennifer Gruger, Approval of hiring Alyssa Telles as Temporary Employment Agreement from 7/01/2017 to 12/31/2017 @ $8.50 hr. With not more than 35 hours per week based on Chapter II, Section 20.01, Paragraph E of the Village of Tularosa Employee Personnel Policy.        
Trustee Patrick Garcia, made a motion to approve. Trustee Deanna Montoya seconded the motion. 

Roll Call Vote: Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

18. Mayor Ray Cordova, Approval of hiring John P. Gonzales for Water & Waste Water Plant Operator on a 6 months probation @ $21.00 hr.

Trustee Robert Sainz stated his concern about Mr. Gonzales, has his water level III but no levels in the Waste Water. He has to work on his Waste water and that Michael did have it at one time, but has expired.  That Twenty one dollars is a little to high right know since he has only a level III in water and that the last operator had a level IV in Water and Waste Water.  Trustee Patrick Garcia, stated he wanted to counter Trustee Robert Sainz concern.  Trustee Patrick Garcia stated that he sat through the interview and their was only one applicant that applied.  Trustee Patrick Garcia also asked Mr. Gonzales if he could get that level in waste water.

Mr. Gonzales assured him that he could. Trustee Garcia also stated that Mr. Gonzales would be a good hire with his experience and was employed by the Village before and would help cut down on the overtime. Also with the experience of training other operators and helping them get their levels.  Mr Gonzales is on 6 months probation to learn and run our water plant and get his Waste water level.  Trustee Robert Sainz, stated he was not against the hire. But would like to hold off on the twenty one dollars and after his six months probation he could get an increase. In the fact he has experience and has a level III, and for Mr. Gonzales to work on getting his levels in the Waste water and controlling the overtime he would consider the twenty one dollars. Trustee Ray Telles stated that in the Salary Range 80.01 of the Policy starts a level III Water Operator at $15.00 hr. and that this salary range needs to updated.  After the discussion in this matter   

Trustee Robert Sainz, made a motion to approve.  Trustee Deanna Montoya seconded the motion.

Roll Call Vote: Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

19. Monica Voorbach, approval of Sonya Gililland completing 3 months probation as Certified Chief Procurement Officer from 4/13/2017.

Trustee Patrick Garcia asked what the chief Procurement does. I explained the process and all the other responsibilities she has and covering the front when Sally is out.  Also with the help of Trustee Deanna Montoya that it was one of the regulations that is mandated by DFA. Trustee Patrick Garcia also stated that she would no longer be in Recreation and Summer Program. Village Clerk stated that she is no longer working in that position.
  
Trustee Patrick Garcia, made a motion to approve. Trustee Deanna Montoya
seconded the motion. 

Roll Call Vote: Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

20. Monica Voorbach, approval of Dana Lopez completing 3 months probation fro 5/11/2017 as Payroll Clerk & Accounts Payables with a request of a pay increase of $1.00.

 Monica Voorbach, explained all the duties that Dana Lopez moving to the Payroll Department.  She took Safety Coordinator responsibilities with her and the workers comp claims for employees that have claims when hurt on the job.  Trustee Deanna Montoya stated that its not fair to request an increase for a single employee. When Ralph Otero came to ask for raises and was not approved.  Trustee Patrick Garcia asked if Dana Lopez received the dollar raise when everyone else did in July 2017.  Village Clerk, Monica Voorbach stated, Yes.  But its not fair that Dana Lopez taking the responsibility of Safety Coordinator and not being compensated for.  The Safety Coordinator helps the Village get reimbursed for money of all employees attending the safety training and getting their hours completed in their department. 

Trustee Patrick Garcia, made a motion to approve. Trustee Ray Telles seconded the motion. 

Roll Call Vote: Trustee Patrick Garcia, Nay. Trustee Deanna Montoya, Nay. Trustee Robert Sainz, Nay. Trustee Ray Telles, Nay.  Motion carried with all members of the Board voting Nay to the pay increase of $1.00.

Trustee Robert Sainz, made a motion to confirm the 6 months probation completed without a pay raise. Trustee Patrick Garcia, seconded the motion.

Roll Call Vote:   Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye.  Trustee Robert Sainz, aye.  Trustee Ray Telles, aye. Motioned carried with all members of the Board voting Aye to 6 months probation completed.  

21. Approval of Monica Voorbach completing 6 months probation as appointed Village Clerk on January 4, 2017.

Trustee Patrick Garcia, made a motion to approve. Trustee Deanna Montoya, seconded the motion. 

Roll Call Vote: Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye  

22. Executive Session as per Section 10-15-1(H) of the Open Meetings Act to discuss the consultant Agreement between Ray Ramos and the Village of Tularosa.

Trustee Patrick Garcia made a motion to go into Executive Session and Trustee Deanna Montoya Seconded the motion.

Roll Call Vote: Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

Returned: 8:40 pm

Trustee Patrick Garcia made a motion on the Consultation Agreement between The Village of Tularosa and Ray Ramos to go with $850.00 dollars on a Semi monthly basis. Deanna Montoya Seconded the motion.

Roll Call Vote: Trustee Patrick Garcia, aye. Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

23. Unscheduled Correspondence and Public Comments (3 Minutes)

Trustee Robert Sainz brought up that some of our employees are working at different times not following the scheduled work Policy.  Trustee Sainz not questioning his work ethics. Employees should not be allowed to makeup their own schedule, and its a liability to the Village of Tularosa.   Trustee Deanna Montoya agreed with Trustee Sainz to this issue of working hours.  Trustee Garcia stated that all departments should be working their scheduled hours and that the Supervisors should enforce it and if they can't they should not be in that position.   

24.    Old Business:   

New Business: The Village office closing September 5th and 6th 2017 for the new software conversion of Caselle Clarity.

Trustee Robert Sainz made a motion to adjourn. Trustee Deanna Montoya seconded the motion.

Adjourn:    9:45 pm

 

                                                        

Ray S. Cordova, Mayor

 

 

ATTEST:

                                               
Monica A. Voorbach, Village Clerk

The written minutes are the official minutes of the meeting.  The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes.  When the minutes are approved and signed the written minutes are the official minutes of the meeting.

Minutes approved by The Board of Trustees at the Regular Meeting of September 20, 2017.