February 17, 2011 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Special Meeting-February 17, 2011

The Mayor and the Board of Trustees met in a Special Meeting on Thursday, February 17, 2011 at 7:00 P. M. in the Court/Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present: Mayor Ray S. Cordova

Trustee Fred Tyler

Trustee Patrick Garcia

Trustee Gloria Sainz

Absent: Trustee Joseph Lueras

Also present was Village Attorney Jeff Rhodes, Grants Coordinator Richard Gutierrez as well as Village Clerk Dianna Brusuelas-Guilez.

At 7:04 P. M. Mayor Ray S. Cordova called the meeting to order asking that all rise and join in the Pledge of Allegiance.

Item 1. Consideration of Agenda and Consent Agenda

Trustee Patrick Garcia moved to consider the Agenda and the Consent Agenda. Motion was seconded by Trustee Fred Tyler.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 2. Unscheduled Correspondence and Public Comments

First to come before the board was Ms. Jean Killer from the Tularosa Village Historical Society asking the board about doing a Centennial celebration next year. Ms. Killer said any ideas are welcome.

Village Clerk Dianna Brusuelas-Guilez then brought up that the Utility billing was going to need upgrading. The village purchased computers for the office but the person who installed them could not install utility billing because the soft- ware was to old and not compatible with the new computers and the support is no longer available. Ms. Brusuelas-Guilez said the village was looking at approximately $22,000.00.

Trustee Fred Tyler asked if Attorney Jeff Rhodes could prepare an ordinance regarding FEMA. Mr. Tyler said he knows the village is in the process of asking for a re-evaluation but in the mean time asked the village to do an ordinance.

Trustee Patrick Garcia advised that Kurt Temple who is the Flood Plane Manager for Lincoln County is willing to come talk to the board and that there is available a Letter of Map Amendment.

Item 3. Adoption of Resolution 2010-2011-11 authorizing to execute any and all applications to the New Mexico Highway and Transportation Department for the Co-Op Program to obtain a portion of the local road fund

Trustee Patrick Garcia moved to adopt Resolution 2010-2011-11. Motion was seconded by Trustee Gloria Sainz.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye.

Motion carried with all members present voting aye.

Item 4. Adoption of Resolution 2010-2011-12 authorizing to execute any and all applications to the New Mexico Highway and Transportation Department, Municipal Arterial Program (MAP) Co-Op Program to obtain a portion of the local road fund

Trustee Patrick Garcia moved to adopt Resolution 2010-2011-12. Motion was seconded by Trustee Fred Tyler.

Trustee Tyler asked if the money was received would it be to improve Radio Road. Response was yes.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 5. Adoption of Resolution 2010-2011-13 Declaring an Emergency at the Village of Tularosa due to extreme cold weather

Trustee Fred Tyler moved to adopt Resolution 2010-2011-13 Declaring an Emergency at the Village of Tularosa due to extreme cold weather. Motion was seconded by Trustee Gloria Sainz.

Trustee Tyler asked Mayor Cordova if he has received a response from the Governor on the letter on the infrastructure etc. Mayor Cordova said no but advised that he attended a meeting the day before and all the communities were waiting for a Declaration.

Trustee Garcia advised to file under insurance and if that falls through then file through FEMA.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 6. Richard Gutierrez-To add to the scope of the work on Resolution 2009-2010-14 to include to chip seal the newly constructed Senior Center parking lot with the current funding

Trustee Fred Tyler moved to approve Resolution 2009-2010-14 to include to chip seal the newly constructed Senior Center parking lot with the current funding. Trustee Patrick Garcia seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 7. Mayor Cordova-Approve awarding Engineering Services for Solid Waste Improvements to Gannett Fleming West

Trustee Fred Tyler moved to approve awarding engineering services for Solid Waste Improvements to Gannett Fleming West, motion was seconded by Trustee Patrick Garcia.

It was explained that this included to enclose the wash pads by the Waste Water Plant, add bathrooms, buy commercial dumpsters and a new truck.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 8. Executive Session as per Section 10-15-1(H) of the Open Meetings Act subject to the Attorney-Client Privilege pertaining to threatened or pending litigation in reference to enforcement of construction contract on the Senior Center

No executive session was held.

Item 9. Old Business

Trustee Fred Tyler asked if water restrictions were still in place, Mayor Cordova said that possibly it would be lifted by Friday but did indicate that there was only one pump working and parts were ordered for the the other two pumps so the village is operating on one pump though the water levels are now at full capacity.

Trustee Fred Tyler asked if the village had a P & Z. Mayor Ray Cordova said he did have a P & Z. Trustee Tyler said they had not had a meeting and Mayor Cordova said it was up to them to schedule the meetings, though he had not seen anything come before him that requires P & Z attention.

Trustee Tyler asked about the burned bulilding on Marshall and the Mayor presented some pictures and said he would show them to the attorney and start something on them.

Item 10. New Business

None

Item 11. Adjourn

Trustee Patrick Garcia moved to adjourn and was seconded by Trustee Gloria Sainz. There being no further business to come before the board at 7:40 P. M. the meeting was adjourned.

The written minutes are the official minutes of the meeting. The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.

 

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Ray S. Cordova, Mayor

 

ATTEST:

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Dianna R. Brusuelas-Guilez, Village Clerk

Minutes approved by The Board of Trustees at the Regular Meeting of March 16, 2011.