February 15, 2012 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Regular Meeting-February 15, 2012

The Mayor and the Board of Trustees of the Village of Tularosa met in a Regular Meeting on Wednesday, February 15, 2012 at 7:00 P. M. in the Court/Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present: Mayor Ray S. Cordova
Trustee Fred Tyler
Trustee Patrick Garcia
Trustee Joseph Lueras
Trustee Gloria R. Sainz

Also present was Village Clerk Dianna R. Brusuelas-Guilez, Monica Voorbach Payroll/AP Clerk and Village Attorney Jefferson Rhodes.

At 7:00 P. M. Mayor Ray S. Cordova called the meeting to order asking that all rise and join him in the Pledge of Allegiance and the Salute to the Flag of the State of New Mexico.

Item 1. Consideration of Agenda and Consent Agenda

Trustee Fred Tyler asked to move Item 11 to Item 2A, Mayor Ray Cordova asked to remove Item 10.

Trustee Gloria Sainz moved to consider the agenda with the changes. Motion was seconded by Trustee Joseph Lueras.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members of the board voting in the affirmative.

Item 2. Unscheduled Correspondence and Public Comments

First to come before the Mayor and the Board was Mr. Don Ogden who said he was delegated to make comments by a group of concerned citizens. The concerns are the signs in the middle of the medians, there are at least 80 signs and the tops are to big and are a detraction. Mr. Ogden suggested removing the top's of the signs and leaving the peoples names on their rose plots. Trustee Patrick Garcia asked Susan Flores, Keep Tularosa Beautiful, if there was a possibility of cutting the signs down and leaving the names. Susan's response was that when the rose bushes grow the signs will not seem that big and said the Highway approved the project with safety in mind. Trustee Garcia also suggested putting the bid signs at each entrance into town and leaving the names at each garden. It was also suggested to conduct a survey of the garden owners.

Next to come before the board was Kerrie Rice asking about the ADA corners and connecting those with sidewalks. Mayor Ray Cordova said he met with the State Engineer's Office in Roswell but because of finances they will not be able to redo or add sidewalks.

Trustee Fred Tyler thanked the Village Hall, Police Department, Fire Department and Community Service for the monthly reports.

Trustee Joseph Lueras thanked the Library for doing functions having to do with Centennial celebrations.

Trustee Patrick Garcia mentioned the ISO rating at the Fire Department and gave

Thanks.

Mayor Ray Cordova then called Kerrie Rice, up to present her with a proclamation celebrating the 100th year of Girl Scouting and asked her to read the 'Girl Scout Centennial Proclamation'. Ms. Rice who works for Girl Scouts proceeded to read the proclamation.

Item 2A (previously item 11) Trustee Fred Tyler-Request approval and sponsorship of 3rd Annual Luminaria Lighting & Presentations at the Little League Field on July 14, 2012

Trustee Fred Tyler representing the Tularosa Down winders Consortium explained that New Mexico is very close to passage in the U. S. Senate and U. S. House designating New Mexico as a downwind site and asked the Mayor and Village Board for use of the Little League Field and the lights on July 14, 2012.

Trustee Patrick Garcia moved to approve the request presented by Trustee Tyler with a second from Trustee Joseph Lueras.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all Board Members voting aye.

Item 3. Mayor Cordova-Proclaiming March 2, 2012 "Tribute to Teacher Excellence Day"

Mayor Ray Cordova asked if there were any teachers in the audience so they could read the proclamation. It was decided that Trustee Patrick Garcia read the Tribute to Teacher Excellence Day proclamation since he was a teacher. Trustee Garcia proceeded to read the proclamation.

Item 4. Dianna Brusuelas-Guilez-Approve of Alternate Election Poll Worker-Evelyn Webb

Village Clerk Dianna Brusuelas-Guilez said that Amber Gutierrez was going to be the Alternate Poll Worker but was moving before election day and now the board needed to appoint another poll worker. Ms. Brusuelas-Guilez recommended Evelyn Webb.

Trustee Patrick Garcia moved to approve Evelyn Webb as the Alternate Poll Worker. Both Trustee Joseph Lueras and Trustee Fred Tyler seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all Board Members voting aye.

Item 5. Rick Johnson by Shari Ward-Request variance to place RV on property zoned for trailer or house

Ms. Shari Ward is representing her brother who plans to park an RV on the lot and live in it 3-6 months out of the year.

Trustee Gloria Sainz moved to approve the variance and the motion was seconded by Trustee Joseph Lueras.

Trustee Fred Tyler asked about going into a zoning hearing. Village Attorney Jeff

Rhodes said he would suspect that there is a hearing process. Ms. Ward explained that she owns a house in the area and that her brother plans to park an RV on his lot and live there 3-6 months out of the year but would like to hook up to city water and sewer. Trustee Gloria Sainz made mention that there were a lot of RV parked throughout Tularosa. Trustee Patrick Garcia asked if it was a possibility to postpone until the next meeting.

Trustee Gloria Sainz proceeded to amend the her motion to table until it is checked out. Trustee Lueras asked if the village had to set a public hearing. Mayor Cordova asked if a trailer was the same as an RV. The village attorney responded that a trailer is more formal than an RV and what is contemplated is that it will be hooked up as a trailer with permanent utilities.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all Board Members voting aye.

Item 6. Joanna Banta-Approval of operation of non-ferrous recycling facility at 612 Central

Ms. Joanna Banta was not present.

Item 7. Susan Flores-Memorandum of Agreement-set up location in Tularosa for a Recycling Hub and Spoke

Ms. Susan Flores explained that Otero County received a grant for recycling and now need areas called SPOKE communities to place trailers or roll-off containers for recycling. Ms. Flores said her and the Mayor have discussed a location by the Community Center on Central where the old museum is. Ms. Flores presented a draft copy of a Memorandum of Understanding from Otero county. The Village's responsibility would be the signs, having an employee go by and make sure it stays clean and providing a location.

Trustee Patrick Garcia said he was opposed to the location being off the highway because of how it might look if people start throwing tires and trash bags etc. and prefers the location to be off Higuera by the village yard that way it can be monitored more closely.

Trustee Fred Tyler also suggested having community service personnel do the monitoring.

Trustee Garcia would like to reserve the right to be able to move the collection containers should the Community Center site become trashy.

Village Attorney Jeff Rhodes questioned page 2, paragraph B and C, and wants to make sure the village understands what their responsibilities are. Mr. Rhodes said he has not had time to review the Memorandum of Understanding and would appreciate it if the counties attorney would e-mail the MOU to him so that he could include a provision stating that the village is not the insurer for the trailers and bins and if the village has the responsibility to secure them it seems like we are liable. Mr. Rhodes proceeded to ask Ms. Flores to have Dan Bryant the county attorney e-mail him the Memorandum of Understanding.

Trustee Joseph Lueras moved to approve the Memorandum of Understanding pending the verbiage by our attorney for a Recycling Hub and Spoke. Trustee Gloria Sainz seconded the motion.

Attorney Jeff Rhodes did say with regards to the substance of the location, Cloudcroft's experience with a dumpster on the highway and what Trustee Garcia mentioned does happen and recyclers will find the location no matter where it is and the Higuera Street location would have more constant eyes.

Roll Call Vote: Trustee Garcia, nay. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with one nay and three aye votes.

Item 8. Jefferson Rhodes-Action to take on Barnes & Sons Construction
reference 209 Sierra Blanca

Trustee Patrick Garcia moved to have the village attorney take necessary action against Barnes & Sons Construction, motion was seconded by Trustee Joseph Lueras.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all Board Members voting aye.

Item 9. Rick Gutierrez-Discussion of Solid Waste

Not present.

Item 10. Mayor Ray Cordova-Appointment and confirmation of R. Ken Selman as Police Chief

Removed.

Item 11. Trustee Fred Tyler-Request approval and sponsorship of 3rd Annual Luminaria Lighting & presentations at Little League Field on July 14, 2012

Moved to Item 2A.

Item 12. Dianna Brusuelas-Guilez-Approval of Notice of Names of Candidates for Office, Designation of Polling Places, Precinct Board Members and Notice of Election Training

Trustee Joseph Lueras moved to approve the Notice of Names of Candidates for Office, Designation of Polling Places, Precinct Board Members and Notice of Election Training. Trustee Gloria Sainz seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all Board Members voting aye.

Item 13. New Business

None

Item 14. Old Business

Trustee Fred Tyler asked about the village boundary maps, utility maps and zoning. Village Clerk Dianna Brusuelas-Guilez responded that sewer lines maps and water line maps and fire hydrant maps were picked up. The zoning and boundary maps were not finished.

Item 15. Adjourn

Trustee Joseph Lueras moved and Trustee Gloria Sainz seconded the motion to adjourn. The meeting ended at 8:03 P. M.

 

___________________________
Ray S. Cordova, Mayor

ATTEST:

 

 

__________________________________
Dianna R. Brusuelas-Guilez, Village Clerk

The written minutes are the official minutes of the meeting. The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.

Minutes approved by The Board of Trustees at the Regular Meeting of March 21, 2012.