July 22, 2009 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Special Meeting - July 22, 2009

The Mayor and the Board of Trustees of the Village of Tularosa met in a Special Meeting on Wednesday, July 22, 2009 at 4:00 P. M. in the Court/Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present: Mayor Ray S. Cordova
Trustee Fred Tyler
Trustee Patrick Garcia
Trustee Gloria Sainz

Absent: Trustee Thomas McKean

At 4:05 P. M. Mayor Ray S. Cordova asked that all rise and join him in the Pledge of Allegiance. Mayor Cordova then called the meeting to order.

Item 1. Consideration of Agenda

Trustee Fred Tyler moved to consider the agenda and was seconded by Trustee Patrick Garcia.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting in the affirmative.

Item 2. Ernie Byers-Presentation start wash pad for solid waste trucks, as per Environment Department requirements and as per item of loan-See quote L.P. Trujillo

Mr. Ernie Byers presented the Mayor and members of the Board with a packet stating that he had received five bids one from P. T. Concrete for $34,267.00, for $36,800.00, Shelby SW LLC for $39,450.00, Bradbury & Stamm and Wilger Enterprises submitted no bids. The packet contained an engineers drawing by Burton Engineers which Mr. Byers said was a federal guideline for truck wash septic systems that entercedes into a municipal treatment plant which is equivalent to what the village wants to do. The following page has the basic floor plan. Mr. Byers stated that at the Wastewater Treatment Plant the blue chlorination existing building will be used as the main foundation catch of the wash pad, the building is 28' wide, the low side of the roof is 12' and the high point is 14'; the heighth cannot accomodate the solid waste truck when the body is lifted so the roof will have to be lifted in phase II of the project. The pad will be 40' long and 36' wide and will accomodate two trucks with 8' in the middle so the doors don't hit and 4' on the side so they can be opened easily. It will have a 4' roof overhang, the area driving onto the pad will have a sloped area and have a 4,000 psi construction and 16 #4 rebar, 16" centers. The capability of the pad will accomodate 200 tons, 10 times the truck weight. The foundation will be 18". Ground test were taken and the ground is very unstable. Mr. Byers assured that it would have adequate foundation stabilization and recommended that negotiations start with L. P. T. Concrete. Trustee Fred Tyler questioned the bid from L. P. T. Concrete the first bid showed 3,000 psi. Mr. Byers stated that the first bid was amended to include 4,000 psi and added 6" to the foundation depth from 12" to 18" and went from 3,000 psi to 4,000 psi for the same amount of money.Mr. Byers explained that it is 40' of slab and the first 10' of slab is going to be 4" higher, therefore it will be 10" deep in the front side with a 4" drop. The tapered slab will be on the elevated area and will have an office and a bathroom, then an entrance and storage facility. Village Clerk Dianna Brusuelas-Guilez asked about the plumbing. Mr. Byers said that the building has existing plumbing and did not want to mess with the existing foundation, however they will install pop-ups and will be stubbed outside the building. Mr. Byers said he would prepare a contract and strart the project next week. Mr. Byers also mentioned a lobbyist for the village to get funding to finish the project.

Village Clerk Dianna Brusuelas-Guilez asked about the gross receipts tax. Mr. Byers response was that there was non included on any of the bids stating that he felt these were high numbers and would try to negotiate the price down. Trustee Patrick Garcia asked if he could still negotiate with this company. Mr. Byers response was yes and felt this was the high number.

Trustee Patrick Garcia then moved to award the bid to LPT Concrete based on Mr. Byers negotiations and no more then $34,267.00. Trustee Fred Tyler seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, Aye. Trustee Tyler, aye.
Motion carried with all members present voting aye.

Item 3. Rick Gutierrez-Approval of Resolution 2009-2010-03 Welcome Center Museum

Mr. Rick Gutierrez explained that this was telling the state that the village was interested in the contract but if the village did not have the match funding in the year 2013 then it could be refused.

Trustee Gloria Sainz moved to approve Resolution 2009-2010-03 for the Welcome Center Museum. Motion was seconded by Trustee Fred Tyler.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, Aye. Trustee Tyler, aye.
Motion carried with all members present voting aye.

Item 4. Award for Fire Hydrant repairs/replacements

Mr. Rick Gutierrez presented the bids for the fire hydrants. One bid was from General Hydronics, Inc for $20,878.36 the second bid was from LanCon Inc for $19,090.50 and D. H. Mechanical did not bid. Mr. Gutierrez did specify that these bids were for labor only, the materials and hydrants would have to be bought by the village, fifteen hydrants would be ordered and there were already eight at the village yard. The question arose about the funding and Village Clerk Dianna Brusuelas-Guilez said the utility fund if doing well and if not a CD could be cashed. Mr. Rick Gutierrez then said that this amount would come from the state and the village would only have to pay for the parts.

Trustee Fred Tyler moved to approve bid for Fire Hydrants repairs and replacements to LanCon for $19,090.50 and was seconded by Trustee Patrick Garcia.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, Aye. Trustee Tyler, aye.
Motion carried with all members present voting aye.

Item 5. Adjourn

Trustee Gloria Sainz mvoed to adjourn and was seconded by Trustee Fred Tyler. The meeting adjourned at 4:40 P. M.

The written minutes are the official minutes of the meeting. The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.

 

___________________________
Ray S. Cordova, Mayor

ATTEST:

 

__________________________________
Dianna R. Brusuelas-Guilez, Village Clerk

Minutes approved by The Board of Trustees at the Regular Meeting of August 19, 2009.