July 21, 2017 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Regular Meeting –July 21, 2017

The Mayor and the Board of Trustees of the Village of Tularosa met in a Regular Meeting on Wednesday, July 19, 2017 at 6:00 P. M. in the Court Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present:             
Mayor Ray S. Cordova
Trustee Robert L. Sainz
Trustee Ray Telles
Trustee Deanna Montoya

Village Clerk: Monica A. Voorbach Village Attorney: Jefferson Rhodes

At 6:03 P. M. Mayor Ray S. Cordova called the meeting to order asking that all rise and join him in the Pledge of Allegiance and the Salute to the Flag of the State of New Mexico.

1. Consideration of Agenda and Consent Agenda

Trustee Ray Telles moved to consider the Agenda and Consent Agenda.  Trustee Robert Sainz, seconded the motion.

Roll Call Vote:  Trustee Sainz, aye. Trustee Telles, aye.  Trustee Montoya, aye. Motion carried with all members of the board voting aye.

2.      Information:      Officer, Zack Daiz letter of Resignation July 18, 2017       

3.      Stephanie Dubois and Nancy Carr on Red Brick Building, wants to know if the Village will take responsibility for maintaining and discarding of weeds and Chinese elm in the enclosed area around the Red Brick School.

Stephanie Dubois, stated that since the Village of Tularosa has taken the Red Brick building. How can they go about having the Village maintain the Chinese elm tree and weeds of the enclosed area around the Red Brick School.  The Mayor stated that she could call to the office and ask Sally to make a work order for the Ralph Otero and Sonny Reyes. 

Trustee, Ray Telles made a motion. Trustee Deanna Montoya, seconded the motion.

Roll Call Vote: Trustee Robert Sainz, aye. Trustee Ray Telles, aye. Trustee Deanna Montoya, aye. Motion carried with all members of the board voting aye.

4. Christine Sisneros, Adoption of Resolution No. 2017-2018-06 for the Community Development Block Grant (CDBG) Annual Certifications and Commitments.

Trustee Robert Sainz, made a motion to approve. Trustee, Deanna Montoya seconded the motion

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye. Motion carried with all members of the Board voting Aye.   

5.      Resolution No. 2017-2018-04 Southeastern NM Economic Development District & becoming a member of the COG.

Trustee Robert Sainz, made a motion to approve. Trustee, Ray Telles seconded the motion

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye. Motion carried with all members of the Board voting Aye.

6.      Steven Harris, approval of Resolution No. 07-2017-2018 dedication of segment of Public Right of Way for Granado St. between 1st St. to St. Francis Dr.

Trustee Deanna Montoya, made a motion to approve. Trustee, Ray Telles seconded the motion

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye. Motion carried with all members of the Board voting Aye.

7.      Valarie Delgado, approval of Resolution 2017-18-1 for the Final Operating Budget.

Trustee Robert Sainz made a motion to Post Pone. Trustee Deanna Montoya seconded the motion.  
 
Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye.

8.      Valarie Delgado, approval of Resolution No. 2017-2018-2 of Final Quarter Financial Report Year ending June 30,2017.   

Trustee Ray Telles made a motion to approve. Trustee Deanna Montoya seconded the motion.  
 
Roll Call Vote:  Trustee Robert Sainz, aye. Trustee Deanna Montoya, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye.
 
9.      Valarie Delgado, approval of Clean Up Resolution No. 2017-2018-3 revised Budget Figures for certain line items in the Village's Budget for fiscal year 2016-2017.  

Trustee, Robert Sainz made a motion to approve. Trustee, Deanna Montoya seconded the motion.
 
Roll Call Vote:  Trustee Robert Sainz, aye.  Trustee Deanna Montoya, aye. Trustee Ray Telles, Aye. Motion carried with all members of the Board voting Aye.

10.    Steven Deal recommends award of the construction contract to the apparent low bidder CF Padilla, LLC for the Sewer Improvements Project.

Trustee, Robert Sainz made a motion to approve.  Trustee, Ray Telles seconded the motion.

Roll Call Vote:  Trustee Deanna Montoya, aye, Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting aye

11.    Sonya Gililland, approval of Audit Bid from  Beasley, Mitchell & Co. For fiscal year ending 2016-2017.   

Trustee, Robert Sainz made a motion to approve.  Trustee, Ray Telles seconded the motion.

Roll Call Vote:  Trustee Deanna Montoya, aye, Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting aye

12.    David Shields, Bohanna Huston Inc. requesting to approve payment for past due invoices.  Discuss past due invoices for old Water Project.  Discuss past due invoices for Water Conservation Plan.  

Trustee Robert Sainz, made a motion to Post Pone. Trustee, Trustee Ray Telles seconded the motion. 

Roll Call Vote:  Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

13.    Non-Metro area agency on aging approval for Senior Employment Program Agreement for FY 2017-2018.

Jennifer Gruger explained the requirements of the program agreement.  Have to be 55 years of age or older 50% poverty in their level. While on this program they receive training and council. Jennifer fills the SEP position by the volunteers of how they work and perform their duties and attendance.

Trustee Deanna Montoya, made a motion to approve. Trustee, Trustee Ray Telles seconded the motion. 
 
Roll Call Vote:  Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

14. Jackie Fishman approval of Resolution No. 2017-2018-05, adopting the 2017 DownTown Metropolitan Redevelopment area Plan as the official Planning guide for the DownTown area of the Village of Tularosa, New Mexico. 

Trustee Robert Sainz, made a motion to approve. Trustee, Trustee Deanna Montoya seconded the motion. 

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

15. Jennifer Gruger, Requesting consideration of proposal distributed on 6/21/2017 to discuss and approve proposal. 

 

Trustee Ray Telles, made a motion to approve the consideration of Jennifers proposal. Trustee Deanna Montoya seconded the motion. 

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

16.   Jennifer Gruger, Approval of hiring Orlando Torrez as a Part time driver under the SEP Senior Employment Program.     

Trustee Ray Telles, made a motion to approve. Trustee Deanna Montoya seconded the motion. 

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

17.   Jennifer Gruger, Transfer Michael Torrez from Temp to Regular Full Time Employee @ $8.50 an hour with 6 months probation.         

Trustee Ray Telles, made a motion to approve. Trustee Robert Sainz seconded the motion. 

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

18.   Jennifer Gruger, Approval of hiring George Gayle as Temporary Driver from July 6, 2017 to January 6, 2018 @ $8.50 an hour with no more than 20 hours per week based on Chapter II, Section 20.01, Paragraph E of the Village of Tularosa Employee Personnel Policy under the SEP Senior Employment Program.   

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

19.   Jennifer Gruger, Renew Carl Galloupe Temporary Employment Agreement from 7/01/2017 to 12/31/2017 @$7.50 an hour with not more than 20 hours per week based on Chapter II, Section 20.01, Paragraph E of the Village of Tularosa Employee Personnel Policy under the SEP Senior Employment Program.   

Trustee Robert Sainz, made a motion to approve. Trustee Deanna Montoya
seconded the motion. 

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

20.   Mayor Ray S. Cordova, Appointing Jeannette Gonzales as Recreation Director @$10.00 an hour with 6 months probation.  Full time during Summer hours and Youth Basketball Season.  Part Time during Winter Hours. 

Trustee Robert Sainz, made a motion to approve. Trustee Deanna Montoya
seconded the motion. 

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

21.    Monica Voorbach, Approval to move August 16, 2017 Regular Meeting to August 30, 2017 @ 6:00pm.  Due to the NMML Annual Conference.

Trustee Robert Sainz, made a motion to approve. Trustee Ray Telles, seconded the motion. 

Roll Call Vote: Trustee Deanna Montoya, aye. Trustee Robert Sainz, aye. Trustee Ray Telles, Aye.  Motion carried with all members of the Board voting Aye

22.    Unscheduled Correspondence and Public Comments (3 minutes )

Michael Gruger, Recommendation to put stop signs going up on 2nd Street and all yield signs.  All trees that are blocking on corner street.  Trustee Robert Sainz stated to meet with chief of Police, Chuck Woods.

Old Business:    Harvey Yates question on Project of the Construction for Granado Street.  Mr. Yates stated that he had a agreement signed by Mayor Ray S. Cordova Village Clerk Dianna Brusuelas and Rick Gutierrez Project Cordinator. Every year in the Month of February Mr. Yates was to receive a report of the process of the Granado Project. Monica Voorbach stated she would get information and give Mr. Yates a report.New Business:

Trustee Ray Telles made a motion to adjourn. Trustee Deanna Montoya seconded the motion.

Adjourn:    7:20 pm

 

                                                                                                      
Ray S. Cordova, Mayor

ATTEST:

 

 

                                              
  Monica A. Voorbach, Village Clerk

The written minutes are the official minutes of the meeting.  The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes.  When the minutes are approved and signed the written minutes are the official minutes of the meeting.

Minutes approved by The Board of Trustees at the Regular Meeting of August 30, 2017.