March 16, 2011 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

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Regular Meeting-March 16, 2011

The Mayor and the Board of Trustees met in a Regular Meeting on Wednesday, March 16, 2011 at 7:00 P. M. in the Court/Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present: Mayor Ray S. Cordova

Trustee Fred Tyler

Trustee Patrick Garcia

Trustee Gloria Sainz

Also present was Village Attorney Jeff Rhodes, Grants Coordinator Richard Gutierrez as well as Dianna Brusuelas-Guilez Village Clerk.

Absent: Trustee Joseph Lueras

At 7:05 P. M. Mayor Ray S. Cordova called the meeting to order asking that all rise and join in the Pledge of Allegiance.

Item 1. Consideration of Agenda and Consent Agenda

Trustee Patrick Garcia moved to consider the agenda and the consent agenda. Trustee Fred Tyler seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting in the affirmative.

Item 2. Unscheduled Correspondence and Public Comments (3 minutes)

Ms. Eileen Keyes came before the the board on the issue of sewer at 601 and 603 Central. Ms. Keyes presented pictures and information to the board along with a copy of the replat. Ms, Keyes made the village aware that the Mayor signed off on the replat when the property was divided. and feels it is the responsibility of the village to make sure that each property that was divided in that parcel had it's own access to sewer disposal. Mayor Cordova called Attorney Jeff Rhodes to the table and asked Ms. Keyes if there was a disclosure stating that there was a sewer problem when she purchased the property. After Attorney Jeff Rhodes looked at the replat he did say an easement was reserved through Mr. Ramos' property for underground utilities. Ms. Keyes stated she thought she bought a property that had sewer and Attorney Rhodes said for her to talk to the seller.

Mr. Thomas McKean asked about the parking lot at the new Senior Center. Mayor Cordova responded that there is base course on there and then a contractor will come in and do chip and seal.

Trustee Fred Tyler wondered if the village could stop emergency vehicles going through the town speeding. Trustee Tyler was told that the village could write a letter to the different departments expressing concern.

Item 3. Kurt Temple-Information on Letter of Map Amendment and request Mr. Temple to help village in preparing documents for FEMA

Trustee Patrick Garcia gave and update as to what Mr. Temple talked about at the workshop stating that the maps were adopted since December 2010 and advised that individual property owners could file a Letter of Map Amendment but properties would only be taken off the map if they met certain criteria. Trustee Garcia reiterated what Mr. Temple suggested which was to hire a Flood Plane Manager and pass the Flood Plane Ordinance. Mr. Temple also suggested inviting Dale Hoff from FEMA, Region VI in Denton, Texas to come visit the area and see how they could help us

Item 4. Mayor Cordova-Proclaiming April 1, 2011 as "Tribute to Teacher Excellence Day."

Mayor Ray S. Cordova proclaimed April 1st as 'Tribute to Teacher Excellence Day'

Item 5. Approve adoption of Resolution 2010-2011-14 "Open Meetings Act Resolution"

Trustee Fred Tyler moved to approve adoption of Resolution 2010-2011-14 "Open Meetings Act Resolution". The motion was seconded by Trustee Patrick Garcia.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting in the affirmative.

Item 6. Larry Sena-Adjustment on water at 1513 West 7th Street

Trustee Fred Tyler moved to adjust Mr. Sena's water bill to the Tier I Level and was seconded by Trustee Gloria Sainz.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting in the affirmative.

Item 7. Eileen Keyes-108 Darby-Utility Deposit, base on payment history

Village Clerk Dianna Brusuelas-Guilez advised that Ms. Keyes requested to move her item to the April meeting.

Item 8. Approve appointment of Daniel D. Markham as Police Officer at $12.50 per hour, date of hire 03/03/2011, New Mexico Certified

Trustee Patrick Garcia moved to approve the appointment of Daniel D. Markham as Police Officer at $12.50 per hour, Date of Hire 3/3/2011, New Mexico certified. Trustee Gloria Sainz seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting in the affirmative.

Item 9. Chief Ken Selman-Approve promotion of Officer Jessica L. Turner to position of Sergeant, Increase salary from $12.50 to $15.50 effective 3/10/2011

Trustee Gloria Sainz moved to approve and was seconded by Trustee Patrick Garcia. Trustee Fred Tyler.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting in the affirmative.

Item 10. Dianna Brusuelas-Guilez-Allow Utility Billing Clerk to average out water bills for customers who had excessive consumption and water breaks due to the extreme cold weather (March 2011 water bills only)

Trustee Patrick Garcia moved to approve to allow Utility Billing Clerk to average out water bills for customers who had excessive consumption and water breaks due to the extreme cold weather (March 2011 water bills only). Trustee Fred Tyler seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting in the affirmative.

Mayor Ray S. Cordova then informed the Board of Trustees that during the cold spell two of the village's water pumps froze and the storage water dropped tremendously but thanks to one of our Operator's he got two of the pumps working and has since ordered the third pump to have on the shelf. The Mayor told the Board that the system can be run with one pump but fears if the one pump breaks we would have to call in the National Guard. Mayor Cordova said the village could lift the water restrictions at this time.

Item 11. Trustee Gloria Sainz-Transportation regarding gas prices

Trustee Gloria Sainz voiced concern because of the gas price increase and wondered if the village departments could each do their part in not using as much gas by keeping some of

the vehicles parked instead of taking them home. Trustee Patrick Garcia said he thought only the weekend duty person was supposed to take the vehicle home. Mayor Cordova agreed and said he was going to have to resend a memo out reminding the employees of the vehicle policy. Trustee Garcia also said only one person needs to go out on weekend duty unless there is a dire emergency. Trustee Tyler said maybe the reason two trucks are out is because the truck with the tools is not the truck used for weekend duty and truck two is called out because it has the tools. Mayor Cordova said the Utility Truck is supposed to be the Weekend Duty truck and Memo's would be coming out soon.

Item 12. Trustee Fred Tyler-Consider for adoption an ordinance by which the Village joins the National Flood Insurance Program

Trustee Patrick Garcia moved to approve for adoption an ordinance by which the Village joins the National Flood Insurance Program, Trustee Garcia then revised his motion to Publish by Title & Subject Matter the Notice for Adoption after revisions are made. Trustee Gloria Sainz seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting in the affirmative.

Item 13. Old Business

Trustee Fred Tyler asked if anyone had been delegated to attend training to get certified to use the sprayer for bag worms etc. Mr. Richard Gutierrez said there was a chemical that does not require certification but that he would send two people to New Mexico State University to training.

Trustee Tyler asked about the progress on the burned house on Marshall Street. Attorney Jeff Rhodes said the resolution would provide for notice to the last known address at the County Assessors office and he would also need the investigation report which would go on the resolution.

Trustee Tyler asked if a letter has been addressed to SW Disposal about paying their franchise fee. Mayor Cordova said no, that he would have to ask Sally to research when the last fees were paid.

Trustee Tyler asked for an update on the Highway. Mayor Cordova responded that the last he heard the highway had sent a third party to do a study.

Trustee Tyler asked for an update on the Wastewater Plant. Mayor Cordova said progress was very slow, having to empty lagoons from the old plant then a valve was leaking so they had to get back in there to continue emptying. Mayor Cordova advised that the State Environment Department met with the village and the engineer today and requested a revised time schedule and that he was meeting with the contractors next Wednesday, the 23rd at 1:30 P. M.

Trustee Tyler asked if anyone had come up with ideas for the Centennial Celebration and thought of garden tours and the three art studios could do an art show. Mayor Cordova asked Trustee Tyler to inform her.

Trustee Tyler asked about the Spring Clean Up. Mayor Cordova said he would ask Susan from Keep Tularosa Beautiful. Village Clerk Dianna Brusuelas-Guilez said the office was getting calls on picking up limbs and the Mayor said he advised the Field personnel to pick them up if they were on the street.

Trustee Gloria Sainz asked about the solid waste and feels everyone should be on board.

Trustee Sainz asked in Trustee Joseph Lueras absence why the Recreation Center was not open during Spring Break. The Village Clerk said that there was a response from Recreation Director Sonya Gililland on everyone desk and knew that on Monday they went to the movies and two of the other days Ms. Gililland scheduled doctor and dental appointments for her kids. Mayor Cordova asked the Village Clerk to place the response in Trustee Lueras box. The Board of Trustees felt that the Rec Room should be open during the times when the kids were out of school.

Item 14. New Business

None

Item 15. Adjourn

There being no further business to come before the Mayor and the Board of Trustees the meeting adjourned at 8:07 P. M.

The written minutes are the official minutes of the meeting. The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.

 

___________________________

Ray S. Cordova, Mayor

 

ATTEST:

 

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Dianna R. Brusuelas-Guilez, Village Clerk

Minutes approved by The Board of Trustees at the Regular Meeting of April 20, 2011.