March Minutes

Minutes from 3/20/2007

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Village of Tularosa-Regular Meeting-March 20, 2007

The Board of Trustees of the Village of Tularosa met in a Regular Meeting on Tuesday, March 20, 2007 at 7:00 P. M. in the Court/Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present: Mayor Ray S. Cordova, Trustee Patrick Garcia, Trustee Margaret Trujillo, Trustee Thomas McKean, Trustee Gloria Sainz, Attorney Jeff Rhodes as well as Dianna Brusuelas, Village Clerk.

Mayor Cordova welcomed everyone, called the meeting to order asking that all rise and led the Pledge of Allegiance.

Item 1. Consideration of Agenda and Consent Agenda

Trustee Margaret Trujillo moved to approve with the changes discussed at the workshop. Trustee Thomas McKean asked to remove Item's 13 and 14 from the agenda, Trustee Margaret Trujillo proceededto remove Item 12 and was seconded by Trustee Patrick Garcia.

The Consent Agenda consisted of the minutes of February 8, 2007, the minutes of February 22, 2007, village bills, February business registrations and site and sign permits.

Item 2. Unscheduled Correspondence and Public Comments

Trustee Thomas McKean commented on the new electric bills now coming from PNM.

Mayor Ray Cordova made a comment about the water tanks having graffiti and mentioned that it is being taken care of.

Item 3. Stewart Whittier, PE & LS - Presentation

Mr. Whittier having made his presentation at the workshop did not appear. The Board of Trustees agreed to ask Mr. Whittier for a proposal for a survey, to physically mark the limits and include an aerial photo.

Item 4. Approval of Adoption of Resolution 2006-07-13 - Older American Program Budget Increase

Trustee Margaret Trujillo moved to approve and was seconded by Trustee Thomas McKean.

Roll Call Vote: Trustee Garcia, aye. Trustee McKean, aye. Trustee Sainz, aye. Trustee Trujillo, aye. Motion carried with all members voting aye.

Item 5. Approval of Adoption of Resolution 2006-07-14 - Open Meetings Act Resolution

Trustee Thomas McKean moved to approve the adoption of Resolution 2006-07-14 with the changes made by the Village Clerk and was seconded by Trustee Margaret Trujillo.

Roll Call Vote: Trustee Garcia, aye. Trustee McKean, aye. Trustee Sainz, aye. Trustee Trujillo, aye. Motion carried with all members voting aye.

Item 5A. Appointment of Mayor Pro-tem

Trustee Thomas McKean moved to nominate Trustee Gloria Sainz. Trustee Gloria Sainz moved to nominate Trustee Margaret Trujillo. Trustee Patrick Garcia nominated Trustee Thomas McKean. Trustee Gloria Sainz requested to be removed leaving Trustee's Trujillo and McKean. Voice vote was taken for Trustee Trujillo, Trustee Garcia, aye. Trustee McKean, nay. Trustee Sainz, aye. Trustee Trujillo, aye. With three aye votes Trustee Trujillo will serve as Mayor Pro-tem.

Roll Call Vote: Trustee Garcia, aye. Trustee McKean, aye. Trustee Sainz, aye. Trustee Trujillo, aye. Motion carried with all members voting aye.

Item 5B. Set up Budget Workshops

Village Clerk Dianna Brusuelas advised the Board that the first workshop will be Monday, April 2, 2007 1:00 to 5:00 with Department Heads each at 30 minute intervals. Ms. Brusuelas also asked if April 10, 2007 would be suitable for the second budget meeting at 7:00 in the evening and is open to the public.

Trustee Margaret Trujillo moved to hold the first budget workshop on Monday, April 2, 2007 with department heads and the second budget meeting on Tuesday, April 10, 2007 at 7:00 in the evening and was seconded by Trustee Patrick Garcia.

Item 6. Randi Northrop-Approval of two new Board Members to the Library Board, (1) Kerry Rice (2) Britney Giest

Trustee Margaret Trujillo moved to confirm the appointment of Kerry Rice and Britney Giest to the Library Board and was seconded by Trustee Thomas McKean.

Roll Call Vote: Trustee Garcia, aye. Trustee McKean, aye. Trustee Sainz, aye. Trustee Trujillo, aye. Motion carried with all members voting aye.

Item 7. Jason Ramos - Request the help of the Tularosa Police Department for the blocking of the roads for the Annual St. Francis Fiesta May 13, 2007. Can notice of Fiesta be put on water bills?

Mr. Jason Ramos making his appearance at the workshop the previous day was told to bring a schedule of the events to the Police Department and the police would help with the road blocks.

Trustee Gloria Sainz moved to approve and was seconded by Trustee Margaret Trujillo.

Roll Call Vote: Trustee Garcia, aye. Trustee McKean, aye. Trustee Sainz, aye. Trustee Trujillo, aye. Motion carried with all members voting aye.

Mayor Ray Cordova asked Attorney Jeff Rhodes if it was against the Anti-Donation to advertise the Fiesta on the water bills. The response was that if it was a community event it should be ok and advised to put that the streets would be closed.

Item 8. Request for participation as a member of the Council of Governments for Fiscal Year 2007-2008, fee level $876.00

Trustee Patrick Garcia moved to approve the participation as a member of the COG and Trustee Margaret Trujillo seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee McKean, aye. Trustee Sainz, aye. Trustee Trujillo, aye. Motion carried with all members voting aye.

Item 9. Chief Sackman - Approval of appointment of Diadra Dugger as Dispatcher - Date of Hire 3/19/2007 - Six month's probation at $7.00 per hour

Trustee Margaret Trujillo moved to approve the appointment and was seconded by Trustee Patrick Garcia.

Roll Call Vote: Trustee Garcia, aye. Trustee McKean, aye. Trustee Sainz, aye. Trustee Trujillo, aye. Motion carried with all members voting aye.

Item 10. Mayor Cordova - Request an increase to the Police Department Budget for fuel

Mayor Ray Cordova stated that the request was for $6,000.00. Trustee Thomas McKean asked if the increase was for line item number 44055, the response was for vehicle: gas, oil, tires. Trustee Margaret Trujillo asked where the $6,000.00 would come from. After much discussion Trustee Thomas McKean moved to take the $6,000.00 from the cash balance and was seconded by Trustee Gloria Sainz.

Roll Call Vote: Trustee Garcia, aye. Trustee McKean, aye. Trustee Sainz, aye. Trustee Trujillo, nay. Motion carried with three aye's and one nay.

Item 11. Adoption of Ordinance 222 Regulating the operation of Mobile Home Parks and Recreational Vehicle Parks

Trustee Margaret Trujillo moved to postpone until the Special Meeting of April 24, 2007. Trustee Patrick Garcia seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee McKean, aye. Trustee Sainz, aye. Trustee Trujillo, aye. Motion carried with all members of the board voting aye.

Attorney Jeff Rhodes suggested listing it at the next regular meeting agenda as a postponement until the meeting of the 24th.

Item 12. (removed) Don Ogden-Sign Permits and outstanding ordinance changes-Variance Requests (1) Review permits and variance requests (2) Re-affirm changes to ordinance

Item 13. (removed) Old Business: Trustee Thomas McKean

(1) 16 March 2006 Passed by Board. What is being done about decals for Village vehicles?

(2) April 2006 Have been on the agenda, what is the status of fire hydrant on Rose & S Bookout? Has is been replaced yet?

(3) July 2006 Approved to go out for bid to have the Village Limits surveyed, has this been done yet?

(4) 17 Oct 2006 Need update, what is being done about monster valve at sewer plant? Lawyer was supposed to review contract.

(5) 19 Dec 2006 Received a list of fire hydrants inspection, what is being done in repairing these hydrants?

What is the status of our FY 2004 and FY 2005 Audit? What should be the next step?

Who is doing the 206 audit?

(6) Feb 2007 What is the update on the Sound System being installed?

Item 14. (removed) New Business: Trustee Thomas McKean

(1) Status of Highway Department lowering the speed limits South of town

(2) What is the next step with the Ditch Corporation, on paying operating expenses and paying the Ditch Bosses salary by decree. Open for discussion.

Item 15. Adjourn

Trustee Gloria Sainz moved to adjourn and was seconded by Trustee Margaret Trujillo. There being no further business to come before the board the meeting adjourned at 7:37 P. M.

_________________________

Ray S. Cordova, Mayor

ATTEST:

_____________________________

Dianna R. Brusuelas, Village Clerk

The written minutes are the official minutes of the meeting. The recorded tapes are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.

Minutes approved by the Board of Trustees at the Regular Meeting of April 17, 2007.