May 5, 2009 Special Meeting & Workshop Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Village of Tularosa Special Meeting and Budget Workshop-May 5, 2009


The Board of Trustees of the Village of Tularosa met in a Special Meeting and Budget Workshop on Tuesday, May 5, 2009 at 6:00 P.M. in the Court/Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present: Mayor Ray S. Cordova, Trustee Fred Tyler, Trustee Patrick Garcia, Trustee Thomas McKean, Trustee Gloria Sainz, Finance Officer Valarie Delgado as well as Village Clerk Dianna Brusuelas-Guilez.

Mayor Ray S. Cordova called the meeting to order asking that all rise and join in the Pledge of Allegiance.

Item 1. Consideration of Agenda

Trustee Fred Tyler moved to consider the agenda and was seconded by Trustee Gloria Sainz.

Roll Call Vote: Trustee Garcia, aye. Trustee McKean, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with an affirmative vote by all the members.

Item 2. Award bid for Fire Hydrant repairs/replacements

Village Clerk Dianna Brusuelas stated that she should have asked to remove the item from the agenda because Mr. Rick Gutierrez was checking on specs. No action was taken.

Item 3. Budget Workshop

Finance Officer Valarie Delgado gave a run down as to what was done in the Budget stating that the presented budget was balanced. Ms. Delgado said a 2% increase in salary was included, the medical insurance was increased by 5% but would not be increased so the 5% could be used as a cushion. Mrs. Delgado also stated that the Capital Projects and the Grants, such as the Library and Keep Tularosa Beautiful figures would change as expenditures are made.

First to go before the board was the Senior Center stating that they were requesting minor changes one was to increase the State Grant from 101,691 to 102,291 and the transfer in: CDBG match from 25,000 to 25,480 changing the total income to 302,349. On the expense side change line item 219-1610-41025 from 22,381 to 21,746, increase repairs & maintenance from 1,000 to 2,000 increase vehicle from 4,725 to 6,440, office supplies from 1,000 to 1,200, janitorial supplies from 500 to 900, pest control from 600 to 620 and miscellaneous from 700 to 1,000.
There was discussion on there being 27 pay periods this coming fiscal year.

Randi Northrup, Village Librarian made her presentation next and showed concern for the repairs & maintenance line item. It was decided that the budget would remain the same but if throughout the year she need money she should bring it before the board. It was decided that the librarian would get the 2% increase plus an additional .50 and get that increase from each department in the general fund.

Vivian Lueras from the Courts showed a concern on the 27 pay periods this coming year but was ok with the rest and wondered about the 2% increase. Vivian was
informed that the increase was already budgeted in for fiscal year 2009-2010.
Page 2-Special Meeting &Budget Workshop

Tim Duran, Field Supervisor said his sewer budget looked ok except wanted to change the travel line items from 1,350 to 800 and repairs & maintenance from 11,384 to 11,934. Mr. Duran wanted some changes in the Water Fund, one was to move his pay to line item 505-2140-41021 leave 505-2140 41026 open so he could hire someone in July. The other changes were decreasing Professional:Legal Fees from 7,000 to 6,500; supplies:janitorial from 2,500 to 2,000 and increasing Parks from 500 to 1,500.

The Board of Trustees also decided to change the Community Center budget by increasing the P/T custodian salaries from 3,200 to 5,000 and decreasing his repairs & maintenance from 5,000 to 3,200.

In the Public Safety Department miscellaneous was decreased from 5,000 to 3,000 and increased Capital Outlay:Computers from 0 to 2,000. Trustee Fred Tyler asked about Tularosa Bob Cop and was informed that it was not currently working.

Trustee Thomas McKean referred to page 37, Solid Waste. Mr. McKeans question was the $500,000.00 expense under equipment and felt it should be itemized as to where exactly where the money was going. Village Clerk Dianna Brusuelas-Guilez explained that at this time New Mexico Finance Authority only has the $500,000.00 going to equipment and is in contact with them as to what other items can be spent out of there. Discussion of adding the line items as needed continued.

It was announced that after the final changes are made to the budget, the Budget Resolution would have to be approved at the May 20, 2009 meeting because it is due in Santa Fe by June 1.

Item 4. Adjourn

Trustee Patrick Garcia moved to adjourn and was seconded by Trustee Thomas McKean.

There being no further business to come before the board the meeting and budget hearings adjourned at 8:00 P. M.

The written minutes are the official minutes of the meeting. The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.


Ray S. Cordova, Mayor



Dianna R. Brusuelas-Guilez, Village Clerk

Minutes approved by The Board of Trustees at the Regular Meeting of May 20, 2009