May 18, 2011 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Regular Meeting-May 18, 2011

The Mayor and the Board of Trustees met in a Regular Meeting on Wednesday, May 18, 2011 at 7:00 P. M. in the Court/Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present: Mayor Ray S. Cordova

Trustee Patrick Garcia

Trustee Joseph Lueras

Trustee Gloria Sainz

Trustee Fred Tyler

Also present was Village Attorney Jeff Rhodes, Grants Coordinator Richard Gutierrez as well as Monica Voorbach AP/Payroll Clerk.

Absent: Village Clerk Dianna Brusuelas-Guilez

The Mayor and members of the board recited the Pledge of Allegiance and the Salute to the flag of New Mexico.

Item 1. Consideration of Agenda and Consent Agenda

Trustee Patrick Garcia moved to approve and was seconded by Trustee Joseph Lueras.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members of the board voting in the affirmative.

Item 2. Unscheduled Correspondence and Public Comments (3 Min.)

Ms. Henrietta Stockell advised the Mayor and members of the Board that they are thinking of closing the newsletter for lack of writers and asked if there are any writers available to let her know.

Next Ms. Stockell brought up the burned house on Marshall Avenue. Mayor said he is having the attorney take over. They have found two addresses in Rio Rancho, New Mexico and will soon be getting a letter to the property owner.

Stephanie DuBoise spoke about the Red Brick School Restoration Foundation sponsoring the First Annual tour of Art Galleries and Art related businesses with a walk through of the historic school on June 4, 2011 from 10:00 A.M to 2:00 P.M. There will also be a ceremony and free hot dogs and soda pop.

Thomas McKean said they would be passing out flyer's on the Memorial Day Observance and asked to have one posted at city hall.

A gentleman brought up about a trailer parking on the street on 7th St. Mayor Ray S. Cordova said he would check the ordinance and have a Police Officer go look at it.

Item 3. Southeastern New Mexico Economic Development District-Formal budget request for FY 2011-2012-support at same level as last year $1,000.00

Trustee Fred Tyler moved to approve the Southeastern New Mexico Economic Development District for Fiscal Year 2011-2012 and support at the same level of $1,000.00.

Trustee Joseph Lueras seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members of the board voting in the affirmative.

Item 4. Terry Buttram/Shelley Hughes-Information: New Tularosa Warehouse on Railroad Avenue

Mayor Ray Cordova informed the public that a 19,000 sq. ft. warehouse is going to be built on Railroad Avenue which will bring a few jobs to the area. It will be a warehouse for electrical components.

Trustee Patrick Garcia mentioned the gross receipts tax that will come in.

Item 5. Peggy Korth-Sustainable Technology Systems-Information: Summary of event and notes from 2010-2011 concerning biofuels project

Mayor Cordova said Ms. Korth submitted a summary of her study on cattails.

Item 6. Daniel Tucker-PDQ Services-Pest Management Services-Bagworms

Mr. Daniel Tucker gave a presentation on his products and how to get rid of bagworms.

Trustee Gloria Sainz asked the cost. Mr. Tucker responded that he had given a bid to Mayor Cordova.

Trustee Fred Tyler said the village was looking into training two people. Mr. Tucker felt that it would be less expensive to hire him than to send people to train and said the Board had to consider the liability insurance.

Trustee Patrick Garcia asked what PDQ stood for? Response was Prompt, Dependable, Quality.

Item 7. Toby & JoAnn Caje-1108 Hagee Lane-Fix water bill-readjust-Fix water meter leak and cover hole

Mr. Caje said he lives at 1108 Hagee Lane, but in January there was a water break at 1102 Hagee Lane and that Pat Guilez, Kevin Moheit and David Sanchez were there. Mr. Caje said at that time he did not have a water leak at 1108 but then Mr. Sanchez went to turn off the valve and was using the wrong tool and broke the valve. Then village crews had to turn off the main valve. Mr. Caje said his valve was left uncovered in January and February and it was still leaking. In March the crew was called again because the valve was still leaking, then Tim Duran and another worker fixed it but the hole was left uncovered for three months. Ms. Caje showed pictures where the meter was not supported on the bottom and the meter being heavier than the pipe, weight broke the pipe saying that water was leaking for three months. Trustee Fred Tyler said that the water bill doesn't support that because there was only one high water bill, not three. After much discussion the recommendation was to look at the customers history.

Trustee Fred Tyler moved to adjust the Caje's water bill to the average of his last month and prior three months for the water usage without admitting any liability on the part of the village.

Trustee Gloria Sainz seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members of the board voting in the affirmative.

Item 8. Valarie Delgado-Request approval of 2011-2012 "Interim Budget"

Trustee Patrick Garcia reminded everyone that this is not the final budget, the final not being due until July.

Trustee Gloria Sainz moved to approve the Interim Budget and was seconded by Trustee Fred Tyler.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members of the board voting in the affirmative.

Item 9. Dawn Sanchez-NM Department of Health-Approval of Memorandum of Agreement (WIC Building)

No Action

Item 10. Trustee Patrick Garcia-Issue with Village Vehicles, Enforcement of Policy

Trustee Patrick Garcia asked to have the village vehicle policy enforced, having all vehicles parked at the yard with the exception of the on call person taking one vehicle.

Trustee Fred Tyler said the policy reads that the "on call" person can take the vehicle home on Friday, Saturday and Sunday.

Trustee Garcia said what has been brought to his attention is village vehicles dropping kids off at school or picking them up, village vehicles at the parks on weekends and suggested making a blanket announcement to all employees and if it continues then take action, Mayor Cordova agreed and says he has talked to the shop foreman who agreed to look into it. Mayor Cordova said there would be a change coming up the beginning of June.

Item 11. Trustee Fred Tyler-Request Board support and approval for Tularosa Basin Downwinders Consortium to hold 2nd Annual Luminaria Lighting ceremony at Tularosa Little League Field in July 2011

Trustee Joseph Lueras moved to support and approve the request for the Tularosa Basin Downwinders consortium to hold the 2nd Annual Luminaria Lighting ceremony at the Tularosa Little League Field on July 16, 2011.

Trustee Patrick Garcia seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Lueras, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members of the board voting in the affirmative.

Item 12. New Business

Trustee Fred Tyler thanked the departments that provided monthly reports this month.

Trustee Patrick Garcia asked where the other monthly reports were, Code Enforcement, Animal Control.

Item 13. Old Business

None

Item 14. Adjourn

Trustee Patrick Garcia made a motion to adjourn and was seconded by Trustee Joseph Lueras.

The meeting adjourned at 8:00 P. M.

 

___________________________

Ray S. Cordova, Mayor


ATTEST:

 

__________________________________

Dianna R. Brusuelas-Guilez, Village Clerk

The written minutes are the official minutes of the meeting. The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.

Minutes approved by The Board of Trustees at the Regular Meeting of June 15, 2011.