May 20, 2014 Minutes
Tularosa Village Hall is in the center of town on St. Francis Drive.
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Workshop - May 20, 2014
The Mayor and the Board of Trustees of the Village of Tularosa met in a
Workshop setting on Tuesday, May 20, 2012 at 6:00 P. M. in the Court Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.
Present: Mayor Ray S. Cordova
Trustee Patrick A. Garcia
Trustee John 'Ray' Telles
Trustee Ron Cooksey
Trustee Robert Sainz
Also present was Richard Gutierrez Grants Coordinator and Village Clerk Dianna Brusuelas-Guilez.
At 6:00 P. M. Mayor Ray S. Cordova called the Workshop to order asking that all rise and join him in the Pledge of Allegiance and the Salute to the Flag of the State of New Mexico.
Items presented at the Workshop are items that will be presented at the Regular Meeting of May 21, 2014 which include:
Consideration of Agenda and Consent Agenda
Unscheduled Correspondence and Public Comments
Judge Angie Schneider-Presentation of Programs-Otero Juvenile Justice Council
Alan Baker-Final update of Rose Festival, Parade Route, etc.
Jacob Parr-Variance on sign size. To increase size
Approval of Lease between Village of Tularosa and Gerald Marr
Judge Billy Artiage-Request funding be transferred back to courts that was transferred out in 2012
Mayor Ray Cordova-Approval of 3 month extension of trial period (probation) for Diana Ortega as requested by OAP Director Prestina Chavez
Trustee John 'Ray' Telles - Need to impose a hiring freeze until 2015, unless emergency arises-maybe make some personal changes in house
Mayor Ray Cordova-Overtime issues and setting duty schedules
Trustee John 'Ray' Telles-Approval to change Section 50.02 of the Tularosa Personnel Policy-change 15-mile radius to 20-mile radius
Trustee John 'Ray' Telles-Approval to include all field personnel on weekend duty
Monica Voorbach-Request to approve the proposal from De'Aun Willoughby CPA, PC to audit Fiscal Year 2014
Tim Duran & Field Employees-Request to name or dedicate the Playground Park by the Little League Baseball Field to Goyo Rocha, for 48 years of service
Valarie Delgado-Approval of 2014-2015 Interim Budget
Trustee Patrick Garcia brought up a concern from Mr. Ornelas who lives next to the library, apparently the library has free Wi-Fi and that it is bringing the wrong element to park there at night. Trustee Garcia asked if it would be possible to turn off the internet at night. Mayor Cordova said he has spoken to the Chief who has had his officers patrol the area and they have reported that they have not seen anything. Trustee Garcia also said he has come out several times once at 10:30 P. M. and another time at 11:30 and saw nothing out of the ordinary. Mayor Cordova stated that none of the other neighbors have complained. It was stated that cameras have been installed in the library area. Signage was discussed and Mayor Cordova instructed Mr. Rick Gutierrez to order and place a sign 'Quiet, Residential Area.'
Trustee John 'Ray' Telles asked if the supervisor in the field could schedule flushing the sewer main monthly on Peach Circle near the Romero's.
Trustee Patrick Garcia commented that the parks are looking good.
Mr. Jacob Parr made a presentation on his request for a sign variance on his property on S. Bookout.
Discussion on the .222 acres of the Marr property arose. Trustee Patrick Garcia said the appraisal came in at $800.00 and when he calculated the lease agreement it totaled to well over $6,000.00. Mayor Ray Cordova said the property was not for sale. Trustee Patrick Garcia felt if the property appraises for $800.00 offer double that, $1,600.00 or use the eminent domain procedure. Trustee Garcia did not feel this should be passed on further and further, but does not feel the lease is in the best interest of the village. Trustee Robert Sainz felt paying double the appraisal is fair enough and it would still be saving the village money. Trustee Garcia said the appraisal itself cost the village $800.00.
Judge Billy Artiaga said since his office is now taking over the community service he would like that funding that was taken from his budget in 2012 to come back to his budget. Trustee Robert Sainz asked if that was the funding that was being paid for the Community Service worker. The response was yes. Judge Artiaga said his Court Clerk would be taking care of the community service and would like that money to purchase equipment such as scanners. Mayor Cordova replied that that type of equipment was for high volume courts and doesn't feel the Tularosa Courts is high volume. Trustee Ron Cooksey asked if Santa Fe doesn't equip the courts. Judge Artiaga said yes but they have to pay the money up front and then it is reimbursed. Trustee Ron Cooksey said he thought Susan Flores took care of the community service. Judge Artiaga said community service is part of the court system and his office now takes care of it.
Raymond Ramos came before the board to discuss items 9, 10, 11 and 12. Mr. Ramos feels that the items should be addressed by the Field Supervisor not by the Board of Trustees. Mr. Ramos feels that the Mayor and Board cannot make a knowledgeable decisions of what is taking place and what is needed since they don't work the area, that should be left to the Supervisor. Mr. Ramos said it is not good practice to not have good management in place and the village need a capable person as supervisor to manage the areas and not the administration. Scheduled supervisor training was an issue that was going to take place several years ago and to this date has not. Mr. Ramos feels changes need to be made. Mayor Cordova says that other supervisor's come to him when they have problems or need help and the Field Supervisor has never approached him. Mr. Ramos said to the Mayor that if he is recognizing a problem and the Supervisor is not coming in shouldn't you see him.
Mr. Ramos then addressed the overtime issues asking if it involves their area. Mayor Cordova said it involves the whole village. Trustee Robert Sainz said as he recalls that everyone was given the option to come up with a program to remedy it and avoid the Board instituting a schedule and as of yet there have only been two supervisors who came in. Mr. Ramos stated that the issues would continue until there is management in the field.
Mayor Cordova said if management needed help they would come to him and the Board.
In reference to changing the mile radius, Trustee John 'Ray' Telles explained that his intent was to add an additional employee to the cycle of weekend duty so that it would alleviate one weekend from the employees doing the weekend duty now. Field Supervisor Tim Duran's concern was the time it would take to turn a water off if a customer has a leak inside his house and they have to wait 20 minutes for the on-call person to come from 20 miles away.
There being no further business to discuss at the workshop Trustee Ronald Cooksey moved to adjourn. Motion was seconded by Trustee Patrick Garcia.
The Workshop ended at 7:30 P. M.
Ray S. Cordova, Mayor
Dianna R. Brusuelas-Guilez, Village Clerk
The written minutes are the official minutes of the meeting. The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.
Minutes approved by The Board of Trustees at the Regular Meeting of June 18, 2014.