November 17, 2008 Workshop Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

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Village of Tularosa - Workshop - November 17, 2008

The Board of Trustees of the Village of Tularosa met in a Workshop setting on Monday, November 17, 2008 at 7:00 P. M. in the Court/Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present: Mayor Ray S. Cordova, Trustee Fred Tyler, Trustee Patrick Garcia, Trustee Gloria Sainz, Sally Singleton Utility Billing Clerk and Dianna Brusuelas Village Clerk.

Mayor Ray S. Cordova asked all to rise and join him in the Pledge of Allegiance.

Items presented at the Workshop were items that will be presented at the Regular Meeting of November 18, 2008 which include:

Consideration of Agenda and Consent Agenda

Unscheduled correspondence and Public Comments

Executive Session as per section 10-15-1(H) of the Open Meetings Act for the discussion of purchase, acquisition or disposal of real property 35.209 acres

Approval of the sale of 35.209 acres by the Village of Tularosa

Chief Virgil Mayberry-Approval of employment of Jennifer Jones as a Probationary Full Time Regular Employee to the position of Certified Dispatcher at $9.25 per hour DOH 10/23/2008

Veronica Hardison/Heather Gonzales-Overview of United Way Campaign

Rowena Laabs-Request placing a "Dead End Street" sign or a "Not a Thru Street" sign on Sierra Loop

Joan Price-Report on development of Tularosa Water Fair

Executive Session as per 10-15-1(H) of the Open Meetings Act subject to Attorney-Client privilege pertaining to threatened or pending litigation RE: Enforcement of Alamo Disposal Waste Collection Contract, including right to terminate under default paragraph of contract

Consideration of termination of Alamo Disposal Waste Collection Contract

Reconsideration of adjustment of water bill at 1001 Monte Vista

Authorization to go out to bid for Waste Collection services if necessary

Trustee Thomas McKean-Motion to go out for publication by Title and Subject Matter proposed ordinance changing members of Planning & Zoning Board from 7 to 5 adopted by Governing Body of Tularosa

Old Business

New Business


A discussion ensued in reference to the reconsideration of adjustment of the water bill at 1001 Monte Vista. Mayor Cordova felt that it was the village's responsibility because the customer was not notified to cap their side of the line. Trustee Fred Tyler stated that he just found out from the Utility Billing Clerk that the meter relocation took place several years prior to the leak, advising that he is not willing to forgive the bill but is willing to adjust. Trustee Thomas McKean stated that he did not feel any abatements should apply until the ordinance is passed. It was stated not to adjust the water bill at 1001 Monte Vista since the Board had already taken action at the September meeting but would allow a payment plan.

Trustee Thomas McKean asked about several payments on the bills list. A payment of $5,000.00 to Ernie Byers was also questioned as to how we could take the money out of Sewer Fund without board approval. Mayor Cordova explained that the village can procure professional services under $5,000.00. Trustee McKean stated that it still has to be done by board approval. Trustee Fred Tyler asked if the language had been changed on the $22,500.00 from the state and was advised that Mr. Richard Rose had approved the funding to be anything to do with solid waste.

Trustee Patrick Garcia questioned the tree cutting by Eddie Guilez asking if it was the tree on Fresno. Mayor Cordova said yes. Trustee Fred Tyler asked if he could cut several more trees for the village. Mayor Cordova explained that he spoke to Susan Flores of Keep Tularosa Beautiful and that she will be able to pay Mr. Guilez to cut or trim several more trees at the park behind city hall.

Trustee Patrick Garcia brought up several places in town with tall weeds.

Trustee Fred Tyler presented a list of street signs that need to be replaced.

Mayor Ray S. Cordova presented a Mutual Release of Contract by Alamo Disposal and the Village as prepared by Attorney Jeff Rhodes and said that Ernie Byers was in the process of presenting several options the village could choose on solid waste.

Trustee Fred Tyler asked for clarification on private business advertisement on city facilities and if not allowed enforcement.

Trustee Thomas McKean moved to adjourn and was seconded by Trustee Gloria Sainz

The Workshop adjourned at 8:17 P. M.

The written minutes are the official minutes of the meeting. The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.


Ray S. Cordova, Mayor



Dianna R. Brusuelas, Village Clerk


Minutes approved by The Board of Trustees at the Regular Meeting of December 16, 2008.