November 17, 2009 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Workshop-November 17, 2009

The Board of Trustees of the Village of Tularosa met in a Workshop setting on Tuesday, November 17, 2009 at 6:00 P. M. in the Court/Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present: Mayor Ray S. Cordova
Trustee Fred Tyler
Trustee Patrick Garcia
Trustee Thomas McKean
Trustee Gloria Sainz

Also present was Dianna Brusuelas-Guilez, Village Clerk and Rick Gutierrez, Grants Coordinator.

Mayor Ray S. Cordova called the Workshop to order at 6:05 P. M. asking that all rise and join in the Pledge of Allegiance.

Item presented at the Workshop were items that will be presented at the Regular Meeting of November 18, 2009.

Consideration of Agenda and Consent Agenda
Unscheduled Correspondence and Public Comments
Dianna Brusuelas-Guilez-Approval of Election Resolution 2009-2010-11
Valarie Delgado-Approval of Resolution 2009-2010-12 Budget increases and decreases to various funds
Mayor Cordova-Confirmation of Michael Gaston to Regular Full-Time Status, Date of Hire: May 11, 2009
Mayor Cordova-Confirmation of Joshua Puckett to Regular Part-Time Status, Date of Hire: May 11, 2009
Chris Masters-HELP New Mexico-Utilization of Head Start facilities, discussion/agreement
Pam Clarke-Habitat for Humanities-Approval of Site Plan for 1605 W. Sixth
Klad Zimmerle-Alamotero Land Survey-Approval of Subdividers Contract Agreement with Steven Dyer/Rhino Subdivision
Klad Zimmerle-Alamotero Land Survey-Approval of Rhino Subdivision at southeast corner of South Bookout Rd & Highway 54/70
Klad Zimmerle-Alamotero Land Survey-Approval of Ranchline Subdivision and requesting variance to the requirement for sidewalk along street
Chad Merchant-Request approval of Dollar General site plan
Chad Merchant-Approval of variance on Dollar General Sign
Dianna Brusuelas-Guilez-Request policy change 40.02(D) delete ,ten, fifteen or twenty insert or ten
Executive Session as per Section 10-15-1(H) of the Open Meetings Act for the discussion of acquisition or disposal of water rights by the public body
Old Business
New Business

Sally Singleton, Utility Service Cashier, brought up contractors getting water from the valve in front of the Fire Department and not having it metered, while others are getting water from the stand pipe. Mayor Cordova explained that the contractor working on the roads in the west area did extra work and chip and sealed or added base course to additional roads for the money paid and in return the village provided the water.

Trustee Fred Tyler said that giving water was ok but the contractors should get it from the well. Mayor Cordova agreed.

Trustee Thomas McKean asked about the Stogden well. Mayor Cordova advised that it was not set up for stand pipe water.

Also to come before the Mayor and Board of Trustees was Chris Masters from HELP New Mexico. Mr. Chris Masters stated they were looking for expansion and expressed a need for the Community Center building. At their expense they would renovate the building which include the restrooms, increase lighting. Trustee Fred Tyler asked if HELP would need all the building? The response was no, only from the kitchen south. After a lengthly discussion Mr. Masters was asked to bring a drawing of how they plan to use the building and a sample lease agreement. Trustee Patrick Garcia asked about outdoor lighting and security cameras. Mr. Masters said he would look into that. When asked about rent Mr. Masters said they usually do fair market minus 20%.

Next to come before the Board and Mayor was Chad Merchant a representative
of the proposed Dollar General store to be build on Dollar Drive. Trustee Thomas McKean asked Mr. Merchant to resubmit his subdivision application to the Village of Tularosa leaving out the request for a variance to the requirement for sidewalks along the street. Mr. Merchant agreed to do so. Trustee Thomas McKean also asked for a new plat to be submitted with the names of all the property owners surrounding the proposed Dollar General store and adding the sidewalks. Mr. Merchant also said it would be ADA compliant. Also discussed was putting a lift station for the sewer.

The question was asked about the status of the fire hydrants. Mr. Rick Gutierrez said all were done except two, one in front of Charlie's 4X4 on the highway and Bookout and the other one on Old Mescalero in front of the Hobsons. The reason those were not done was if the valves to those two hydrants were turned off it would turn off the service to all the village.

The question on the purchase of the Wimberly property was asked. Mayor Cordova said he would call Ms. Wimberly in the morning to sign the purchase agreement.

The CPI increase on water bills came up for discussion. Upon Attorney Jefferson Rhodes advisement if the CPI is in the negative we do not increase water rates.

At 7:20 P. M. Trustee Thomas McKean moved to adjourn.
The written minutes are the official minutes of the meeting. The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.



Ray S. Cordova, Mayor






Dianna R. Brusuelas-Guilez, Village Clerk
Minutes approved by The Board of Trustees at the Regular Meeting of December 16, 2009.