November 19, 2014 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Regular Meeting - November 19, 2014

The Mayor and the Board of Trustees of the Village of Tularosa met in a Regular Meeting on Wednesday, November 19, 2014 at 7:00 P. M. in the Court Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, N.M.

Present:                       Mayor Ray S. Cordova
                                    Trustee Patrick Garcia
                                    Trustee Ronald Cooksey
                                    Trustee John 'Ray' Telles
                                    Trustee Robert Sainz

Also present was Village Attorney Jefferson Rhodes, Dianna Brusuelas-Guilez Village Clerk and Richard Gutierrez Grants Coordinator.At 7:03 P. M. Mayor Ray S. Cordova called the meeting to order asking that all rise and join him in the Pledge of Allegiance to the Flag and the Salute to the Flag of the State of New Mexico.

Item 1.  Consideration of Agenda and Consent Agenda

Trustee Patrick Garcia moved to consider the agenda and consent agenda, motion was seconded by Trustee John 'Ray' Telles. 

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with all members voting aye.

Item 2.  Unscheduled Correspondence and Public Comments (3 Min)

A citizen voiced concern for her livestock when the cannon's are fired at the foot-ball field after touchdowns.

Trustee Patrick Garcia said it was a matter of spirit and doesn't feel it's that big of a thing.

Trustee John 'Ray' Telles said it would not go away but maybe they could talk to whoever sets them off and ask if they could use less powder.

Rebecca Lopez representing the Juvenile Community Corrections reintegration program made a presentation.  Mayor Ray Cordova asked Ms. Lopez to bring in pamphlets explaining her place of business and what she is asking from the board.

Trustee Robert Sainz mentioned that at the Veterans Park, on the North side of, the park there is a step in which he has seen several people fall.  Trustee Sainz feels maybe it needs a rail or the steps need to be smoothed out but it is posing a danger especially during the Veteran's Day Celebration.  Richard Gutierrez was asked to contact Thomas McKean who organizes the celebration.

Trustee Robert Sainz also commented that several items have been voted on and passed by the Board of Trustee's and nothing comes about from their actions, for one, the working hours of all employees was requested and all were received except one employee in which the Mayor had told the Board that he would get and none were received.

Item 3.  Adoption of Resolution 2014-2015-9 Authorizing and approving entering into Agreement SAP 14-1622 STB (Tularosa Sewer Improvements) with the State of New Mexico Environment Department authorizing Ray S. Cordova as Official Representative and Richard Gutierrez Project Coordinator as Alternate

Trustee Ronald Cooksey moved to Adopt Resolution 2014-2015-9.  Motion was seconded by Trustee John 'Ray' Telles.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with an affirmative vote by all members.

Item 4.  Adoption of Resolution 2014-2015-10 Authorizing and approving entering into Agreement SAP 14-1663 (Tularosa Water Plant Improvements) with the State of New Mexico Environment Department authorizing Ray S. Cordova as Official Representative and Richard Gutierrez Project Coordinator as Alternate

Trustee Patrick Garcia moved to Adopt Resolution 2014-2015-10.  Motion was seconded by Trustee John 'Ray' Telles.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with an affirmative vote by all members.

Item 5.  Adoption of Resolution 2014-2015-12 Approval of Budget Increases and Decreases

Trustee Robert Sainz moved to Adopt Resolution 2014-2015-12.  Motion was seconded by Trustee Patrick Garcia. 

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with an aye vote by all board members.

Item 5A. Adoption of Resolution 2014-2015-13 Adopting CDBG Policies

Trustee Ronald Cooksey moved to Adopt Resolution 2014-2015-13.  Motion was seconded by Trustee Patrick Garcia.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with an aye vote by all board members.Item 6.  Fire Chief John Montoya-Approval of Blue Prints for 2nd Main Fire Station

Trustee Patrick Garcia moved to approve the Blue Prints for the 2nd Main Fire Station and was seconded by Trustee John 'Ray' Telles.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried with an aye vote by all board members.Item 7.  Fire Chief John Montoya-Approval of Agreement with Sioux's Wildfire Services

Fire Chief John Montoya explained that the services consisted of drawing plans of the businesses around town targeting where the cut-off's for utilities are in each building in case the fire department has to turn off services during a fire.

Trustee Patrick Garcia moved to approve the Agreement with Sioux's Wildfire Services.  Trustee Robert Sainz seconded the motion.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion Carried with an affirmative vote by all.Item 8.  Approval of recommended bid for the Water Distribution Line Replacement Project at $304, 750 which includes NM GRT

David Shields from Bohannon-Huston explained the water line replacement project to the Mayor and Members of the Board.

Trustee Patrick Garcia moved to approve the recommended bid for $304,750.00.  Trustee Ronald Cooksey seconded the motion.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried.Item 9.  Approval of recommended bid for the 2nd Main Fire Station Project

Trustee Robert Sainz moved to approve the recommended bid for the 2nd main Fire Station.  Trustee Ronald Cooksey seconded the motion.

Village Clerk Dianna Brusuelas-Guilez mentioned that she did not have the bid amount when she prepared the agenda but the amount was included in the letter from Bohannon-Huston and the amount was $276,359.90 excluding the Gross Receipts Tax.  Village Clerk Brusuelas-Guilez asked David Shields where the Gross Receipts would be paid from, he explained that it would be part of the Loan/
Grant that it would not come from the village.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried.

There being a full house of Volunteers from the Fire Department in the audience Trustee Robert Sainz proceeded to Thank them all for their services.

Item 10. Trustee Patrick Garcia-Discussion on Code Enforcement

Trustee Patrick Garcia voiced concern about the weeds and realizing the Police Department has one officer to handle Code Enforcement including his normal police duties asked if they could allow all officers to do part of code enforcement.

Item 11. Trustee Patrick Garcia-Police Chief to verify if aluminum can money is going towards buying dog food

Chief of Police Charles Wood said his Animal Control does not receive money from Susan Flores from the aluminum can sales for dog food.  Mayor Cordova said she has not sold cans in some time but uses that money to buy pizza and drinks when she has volunteers.

Village Clerk Dianna Brusuelas-Guilez said any money or donation representing the village has to be receipted through the village cashier then a check can be disbursed through her office to pay for dog food, pizzas or whatever. Item 12. Trustee Ronald Cooksey-Executive Session to discuss limited personnel matters

Trustee Patrick Garcia moved to go into executive session to discuss limited personnel matters.  Motion was seconded by Trustee John 'Ray' Telles.

Roll Call Vote:  Trustee Cooksey, aye.  Trustee Garcia, aye.  Trustee Sainz, aye.  Trustee Telles, aye.  Motion carried.

Mayor Ray S. Cordova announced that only those subjects announced for closure would be discussed in the closed session.  The Mayor and Members of the Board retired to executive session at 7:40 P. M. 

At 8:43 P. M. the Mayor and Members of the Board reconvened.  No action was taken.

Item 13. Old Business

Under old business Village Attorney Jefferson Rhodes said he might have two proposals referencing the cell tower agreements and they might help us decipher what the American Tower and Unison are offering the village.  Mayor Cordova told the Attorney that a letter was received by American Tower that morning and asked the Village Clerk to provide a copy to the attorney.

Item 14. New Business

Trustee Patrick Garcia said he would like to acknowledge the high school kids and all the State Championships Tularosa High School has had by painting the information on the Water tanks east of town.  All were in agreement.  It was decided that Trustee Robert Sainz would get in touch with the Athletic Director Eric Gutierrez at the high school and see if the school would go split the expense.  Village Clerk Dianna Brusuelas-Guilez also suggested to ask Mr. Baker the high school art teacher for a prices since we have seen the work he has done in the Court/Conference room painting the scales of justice.  Another suggestion was to ask Rotary, the Telephone Company, Tulie Travel Center and various businesses in town for donations.

Item 15.  Adjourn

Trustee Robert Sainz moved to adjourn with Trustee Ronald Cooksey seconding the motion.

The meeting adjourned at 8:43. P. M.

 

__________________________
Ray S. Cordova, Mayor

 

 

ATTEST:

 

__________________________________
Dianna R. Brusuelas-Guilez, Village Clerk

 

The written minutes are the official minutes of the meeting.  The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes.  When the minutes are approved and signed the written minutes are the official minutes of the meeting.

Minutes approved by The Board of Trustees at the Regular Meeting of December 17,  2014.