October 19, 2011 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Regular Meeting-October 19, 2011

The Mayor and the Board of Trustees of the Village of Tularosa met in a Regular Meeting on Wednesday, October 19, 2011 at 7:00 P. M. in the Court/Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Present: Ray S. Cordova, Mayor

Patrick Garcia, Trustee

Gloria R. Sainz, Trustee

Fred Tyler, Trustee

Absent: Joseph Lueras, Trustee

Also present was Village Clerk Dianna Brusuelas-Guilez, Rick Gutierrez Grants Coordinator as well as Village Attorney Jefferson Rhodes.

At 7:00 P. M. Mayor Ray S. Cordova called the meeting to order. All rose and joined the Mayor in the Pledge of Allegiance and the Salute to the flag of the state of New Mexico.

Item 1. Consideration of Agenda and Consent Agenda

Trustee Fred Tyler moved to consider the agenda and the consent agenda. Motion was seconded by Trustee Gloria Sainz.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 2. Unscheduled Correspondence and Public Comments (3 min)

Village Clerk Dianna Brusuelas-Guilez asked the Mayor and Board to set a date for a Public Hearing because Donald and Sylvia Powell had submitted an Application for Rezoning on the property at 209 Granado from Commercial to Residential. The date was set for November 15, 2011 at 5:00 P. M. before the November workshop.

Trustee Gloria R. Sainz acknowledged that Monica Voorbach has received her certification for Municipal Clerk.

Trustee Fred Tyler thanked the Fire Department for going to the schools on Fire Prevention Week and thanked the Department Heads providing monthly reports.

Trustee Patrick Garcia mentioned some correspondence from Mr. Steve Sandy and Reverend Albert Shaw on a code enforcement violation. Trustee Garcia stated that the issue had been turned in to Lorie the Code Enforcer and had not been followed up. Trustee Garcia felt that it was the reason people loose trust in Government because things are not followed through. Police Officer Matthew Mirabal said a letter had been sent to the violator and the violator had been given 5 days to take care of the problem before being cited to come into court. Officer Mirabal also said the officers will start helping with those type of calls.

Item 3. Information: Appointment of Lt. Charles Wood as Interim Police Chief

Mayor Ray S. Cordova announced the appointment of Lt. Charles Wood as Interim Chief.

Item 4. Edwin Garland-Garland Real Estate-Requesting 1 ft. variance for sign

Trustee Patrick Garcia made a motion to approve the requested variance from Edwin Garland for a sign variance. Trustee Gloria R. Sainz seconded the motion.

Trustee Fred Tyler recommended that the office staple a copy of the sign and site ordinance to the permit applications.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 5. L. B. Beardslee-Mosquito control and awareness-Tires and standing water at 4X4 on Central

Mr. Beardslee gave a history on the devastation on mosquito's and wanted to give awareness to the public. Trustee Gloria Sainz would like it to be on a volunteer basis. In conclusion Mr. Beardslee will prepare a one page notice and bring to the next council meeting.

Mr. Beardslee was advised to file a complaint at the Police Department on the standing water at 4X4 on Central.

Item 6. Mayor Cordova-Approve confirmation of Beverly Flores as a Regular Full-time employee-Date of Hire - April 7, 2011

Trustee Fred Tyler moved to approve the confirmation of Beverly Flores as a Regular Full-time employee, date of hire April 7, 2011. Motion was seconded by Trustee Patrick Garcia.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 7. Dianna Brusuelas-Guilez-Requesting approval to close City Hall, Senior Center, Community Center, Rec Center & Maintenance Shop on Friday, November 25, 2011, the day after Thanksgiving-Everyone will use Annual Leave

Trustee Patrick Garcia moved to approve the closure and was seconded by Trustee Gloria Sainz.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 7A. Approval of Adoption of Resolution 2011-2012-08 Federal

Emergency Management Agency enactment with the criteria set forth in Section 60 of the NFIP Regulations

Trustee Patrick Garcia moved to approve Resolution 2011-2012-08. Motion was seconded by Trustee Fred Tyler.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Mr. Rick Gutierrez said he would mail the packet.

Item 8. Mayor Cordova-Approval of Lease Agreement with Rural Housing

Trustee Fred Tyler moved to approve the Lease Agreement with Rural Housing and offer to Rural Housing for acceptance or rejection. Trustee Gloria R. Sainz seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 9. Authorization for Publication of Notice of Proposed Ordinance, if accepted by HELP, New Mexico

Deleted.

Item 10. To Publish by Title & Subject Matter the Notice of Proposed Ordinance approving the Lease Agreement between the Village of Tularosa and Rural Housing Inc.

Trustee Gloria R. Sainz moved to publish by Title & Subject Matter the Notice of Proposed Ordinance approving the Lease Agreement between the Village of Tularosa and Rural Housing, if accepted. Trustee Fred Tyler seconded the motion.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Village Attorney Jefferson Rhodes reminded the Board of Trustees and it is non binding on the village until the Ordinance is signed.

Item 11. Mayor Cordova-Approval of Developers Agreement - Prairie Subdivision

Attorney Jeff Rhodes said the agreement needs a time table spelled out. Mayor Cordova asked all to review and submit concerns to Mr. Rhodes before approval.

Trustee Patrick Garcia moved to postpone the Developers Agreement on Prairie Subdivision. Motion was seconded by Trustee Gloria R. Sainz.

Roll Call Vote: Trustee Garcia, aye. Trustee Sainz, aye. Trustee Tyler, aye. Motion carried with all members present voting aye.

Item 12. Trustee Fred Tyler-Begin condemnation and removal proceedings on the following: 615 Hunter - 1011 Pecan - 423 Central (Otero's Mini Mart) - 404 and 406 Gabe Lane

Mayor Ray S. Cordova said he would turn addresses into the Police Department for ownership verification and would turn one in at a time because of the process.

Item 13. Trustee Fred Tyler-Progress of the following: Sewage Sludge Removal; Start of St. Francis Drive Roadwork; Radio Road Improvements; Chip and Seal of list of roads from last months meeting; New Police Chief

Mayor Cordova said there was a progress report on the Sludge Removal from Jody from Gannett Flemming. St. Francis Drive roadwork will start in November. Radio Road Improvements have been completed. Mr. Rick Gutierrez has the list of roads for chip and seal. Officer Wood has been appointed as Interim Chief.

Item 14. Old Business

Trustee Patrick Garcia commended the Tularosa Police Department and has hopes that Interim Chief Wood will continue the good work.

Item 15. New Business

Trustee Fred Tyler reminded everyone about the Veterans Day Observance at 11:00 A.M. on November 11, 2011 at the Veteran's Memorial Park.

Item 16. Adjourn

Trustee Fred Tyler moved to adjourn and was seconded by Trustee Gloria R. Sainz.

There being no further business to come before the board the meeting adjourned at 8:07 P. M.

 

___________________________

Ray S. Cordova, Mayor


ATTEST:

 

__________________________________

Dianna R. Brusuelas-Guilez, Village Clerk

The written minutes are the official minutes of the meeting. The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes. When the minutes are approved and signed the written minutes are the official minutes of the meeting.

Minutes approved by The Board of Trustees at the Regular Meeting of November 16, 2011.