September 25, 2017 Minutes

Tularosa Village Hall

Tularosa Village Hall is in the center of town on St. Francis Drive.

Click here to get the PDF file & printable version of these minutes.

Special Meeting – September 25, 2017

The Mayor and the Board of Trustees of the Village of Tularosa met in a Special Session on Tuesday, September 25, 2017 at 12:00 P.M. in the Court Conference Room of the Public Safety Facility located at 609 St. Francis Drive, Tularosa, New Mexico.

Mayor Ray S. Cordova
Trustee Robert L. Sainz
Trustee John 'Ray' Telles

Trustee Deanna Montoya

Also present was Jefferson Rhodes, Village Attorney. Monica A. Voorbach, Village Clerk and .

At 12:00 noon Mayor Ray S. Cordova called the meeting to order asking g that all rise and join him in the Pledge of Allegiance and the Salute to the Flag of the State of New Mexico.

1.      Consideration of Agenda

Trustee Robert Sainz moved to consider the agenda.  Trustee Ray Telles seconded the motion.  Motion passed.

2.      Lance Geist Lancon Construction, requesting a 90 day extension to the contract of Senior Center addition current substantial completion November 28, 2017 Sub Completion February 26, 2018.

Lance Geist, stated that he is the subcontractor to the Sewer Project Improvements with CF Padilla. Lance requested a 90 day extension for Senior Center addition. Lance explained that he might not need the whole 90 days because he hired two more guys to work on the sewer Project.  Lance said that they would be starting the framing at the Senior Center in the middle of October 2017. Trustee Robert Sainz clarified that Lance is the subcontractor for Sewer Project of Hague, 8th and Clayton.  Which includes all labor and 100% of the the job which Lance Geist confirmed.  Trustee Patrick Garcia stated he didn't want the Senior Center on a stop for the Senior Center project is a priority as the Sewer project.  Trustee Garcia suggested that a 45 day extension but not a 90 day extension. Trustee Robert Saint agreed with Trustee Garcia on leaning forward to the 45 days. 

Trustee Patrick Garcia made a motion to approve 45 day extension to Lance Geist on the Senior Center addition.  Trustee Robert Sainz seconded the motion.

Roll Call Vote:  Trustee Patrick Garcia, aye. Trustee Robert Sainz, aye.  Trustee Ray Telles, aye.  Motion carried with all three members present voting aye.

3.      Discussion of Policy 20.03 Condition of Employment (A) Work Hours. To determine all departments are following schedule of work hours per department as per Policy. 

Trustee Ray Telles suggested to send out an memo for the schedule work hours and lunch hour as per the Policy.  Supervisor are to make sure they follow the schedule time employees that are not complying should be reprimand. 


3.     Clay Padilla from CF Padilla, LLC, presenting a progress report for the Sewer Project Improvement on Hagee Lane, 8th Street and Clayton.

Clay Padilla explained that their company Sub contracted out to Lance Geist for the Sewer Project that was awarded to their company.  Clay gave an update report of the Sewer project which Hagee Lane is completed.  Then they had been  approached by the Ditch Corporation of the sewer line on to go down on Clayton where it was going to located.  Had to talk to the Engineers of the concerns from the Ditch Corporation which they suggested we go in the middle of the street and obstruct the water ditch.  It would consider a change order and the cost would increase.  The Board agreed to go with the original plans. Clay said they communicate with Karen Jacobsen if any changes and that everything goes through the contractor and that they send progress reports as one of the requirements of the project. Trustee Patrick Garcia asked if their will be any change orders.  Clays stated that he could not say at the time until they get into that situation.  Clay Padilla also stated if the board has any concerns or questions not to hesitate to call him.    

Trustee Ray Telles made a motion to adjourn. Trustee Patrick Garcia seconded the motion.

There being no further business to come before the board the meeting adjourned at 01:11 P. M.


Ray S. Cordova, Mayor




Monica A. Voorbach, Village Clerk

The written minutes are the official minutes of the meeting.  The recorded Compact Flash are part of the minutes only for interpreting any ambiguity in the written minutes.  When the minutes are approved and signed the written minutes are the official minutes of the meeting.

Minutes approved by The Board of Trustees at the Regular Meeting of December 20, 2017.